Proper data leakage protection is one of the most important things for an organization to invest in, especially if there is a chance that your competitors may benefit from that information.
However, it is not always easy to prevent data loss. Investing in data breach prevention and training your employees to follow procedures are both important.
In this article, we will look at 12 proven ways you can try to help implement an effective data loss prevention system in your organization. More steps to protect your corporate data from leakage can be found on Spin Technology website.
This is the basic rule that everyone learns when they create a password or similar access control system.
As good as having SaaS data protection or a multi-factor authentication system, once you tell the wrong person the login information and your personal details they will have full access.
Even when talking to the right person, take care not to be overheard otherwise your personal details will be compromised.
Watch Out for Ex-employees
Un-happy ex-employees have been the cause of many incidents of confidential data loss in many organizations. It is important to have a proper procedure in place regarding how to prevent ex-employees from accessing your internal network.
In some cases, this may require drastic measures, such as resetting the access privileges of all your employees but it is better to stay safe.
Always Have Back-ups
One of the first things hackers will do when they infiltrate your system is to try to lock you out. It is important to always have a backup system that is kept in a different location or site in case of a security breach.
Invest Is Staff Training
Proper staff training is, perhaps, the most important aspect of preventing a data breach
In your company.
Your employees are the main targets of cyber criminals trying to gain access to your servers and if they are not fully trained, all your data leak prevention systems will be compromised.
Once your staff has been fully trained, you should also schedule regular discussions to keep everyone on the same page regarding the importance of preventing enterprise data leaks.
Also, make sure that your staff has the proper support structure and resources that they need to implement the DLP systems properly and effectively.
Constantly Review Access Control Protocols
Access control protocols need to be reviewed regularly by qualified personnel. A good practice to prevent the spillage of information into the wrong hands is to only give people limited access to certain data.
It is not necessary to give everyone in the company full access to all the sensitive information you have.
Issuing out clearance levels for different people will ensure that the risk of leakage is kept low. If there is a security breach, it will also be easier to identify the people who are responsible.
Make Proper Use of Blank Templates
Blank templates are used by many companies to save time when filling out information on regular items or activities, However, it also means that if the wrong person were to get their hands on the template, they could potentially fill in any info they want and breach the system.
Make sure that all your important templates and documents are kept safe and that you do not overwrite the same template.
Be Careful When You Redact Data
Data reduction is often important when sending copies of sensitive information to other people without sharing private details about other employees or activities.
When you redact data, always make sure that the information is completely obscured and that there is no way for the recipient to edit the document and see the information.
Name Your Documents the Right Way
If you regularly deal with a lot of paperwork, it is very easy to misplace important documents due to not naming them properly.
A good way to stop leaks caused by misplaced documents is to have a uniform format and procedure for naming and storing documents that all employees are aware of. This way it is easier to keep track of all the information you need.
Update Customer and Client Contact Information
Imagine sending one of your client’s sensitive information to the wrong person because the client changed their address and did not tell you!
The consequences of such an error could be very serious and may even lead to legal action being taken against you. To prevent this, you must regularly update all the information about your customers.
Be sure to encourage them to inform you of any change in address or contact details.
Implement a Remote Working Policy
Now that the pandemic is over, many companies have continued to rely on the use of remote workers, with many seeing the benefits of such a system in terms of saving time and money.
However, the longer employees spend online, sending important documents across the internet, the greater the risk of being hacked. To prevent this, always have a proper policy in place regarding how employees conduct business online.
Such as policy is especially important if your staff uses their own electronic and communication devices that you do not have full control over.
Make Proper Document Storage Mandatory
Simple mistakes, such as leaving important documents lying around in an unsecured office can lead to serious breaches in security if anyone was to gain access to those documents.
In this regard, always make sure all employees are aware of the importance of proper document storage.
Carefully Store Sensitive Information
If you have highly sensitive information with you, a simple locked desk or office door may not be enough to guarantee their safety.
Sometimes it becomes necessary to take extra precautions, such as keeping items locked away in a safe or even hiring specialized security personnel.
The added expense of these security measures is nothing compared to the damage that can be caused by allowing confidential organizational data to fall into the wrong hands.
These Simple Steps Could Save Your Company!
Safeguarding your company’s data is not a difficult thing to do but it still requires you to invest in a proper security policy that all your staff members adhere to. Try these simple procedures in your organization today!