Home Tech 7 Best Google Forms Alternatives To Go Beyond The Basics

7 Best Google Forms Alternatives To Go Beyond The Basics


Choosing the correct online form maker for your business or personal use can be difficult as the number of online form builders increases, especially since most online forms might appear quite similar at a glance, but there’s so much more to consider. 

When it comes to choosing the appropriate online form creator, simplicity is crucial; that is why most individuals and businesses prefer Google Forms.

You can create forms within minutes on this application and that too for free. Moreover, you can add any type of questions, subjective or objective, any number of questions and the scope for sharing these forms is just unlimited.

However, like every other application or solution, this easy and simple form builder is not free from drawbacks either. While the application is great for building forms, it lacks many important features and functionalities.

While you can easily create simple forms, the features like a complex survey logic, a randomized alternative, and other such advanced options are missing in the application.

Moreover, security remains a big question with Google Forms and it may not be the best way to go when you are trying to collect highly confidential and private data through forms.

So, it becomes necessary that you look for some other solutions. Well, in the light of the same, here in this listicle, we have shared with you some of the best Google Forms alternatives that shall work equally well or probably better to meet your form creation needs and requirements.

We’ve evaluated their costs, features, and unique elements so you can make the best decision for your company and select the one that fully satisfies your individual requirements. But before having a look at these alternative options, let’s know more about Google Forms and what makes it desired.

What is the Google Forms Platform?

Google Forms is a completely free digital tool used for creating surveys, quizzes, and other forms. It’s part of Google’s suite of web-based products, which also includes Google Docs, Google Sheets, and Google Slides. It’s a flexible tool that can be used for a variety of tasks, such as gathering RSVPs for an event or producing a pop quiz.

For starters, you need to have a Google account to start creating Google Forms. However, once you have created the form, you can head over to the form settings and remove the requirements for having a Google account so as to make the form accessible for any person you share it with.

Now, the best things about using Google Forms and majorly the reasons for it being superior to all other form builders that you can find in the market are the ability to customize, structure, format, and navigate the forms in any manner you like.

You can choose from different templates or create your own for a new form. And even designing new templates comes with a lot of advanced features and capabilities.

So, using Google Forms means adding up a lot of personalization to whatever you create on it. Let’s have a look at all these benefits and features of Google Forms in a little more detail.

1. Customization and Structuring of Google Forms

The Workspace tool uses a Q&A structure for Google Forms and includes a variety of question and response choices, including multiple-choice, dropdown, and linear scale.

You may also include multimedia, such as photographs or YouTube videos, in each new topic, as well as written explanations that provide suggestions or expand on your list of questions.

You can select options in the General tab, such as “Collect email addresses,” to make inputting an email address a requirement for submitting the Application form or allow responders to submit anonymously. 

There are options to include a slider to show the progress of the respondents, change the order of the questions, and create a custom message for responders when they submit the Form. You could also transform your form into a quiz using the Quizzes option.

So, you have a lot of options to customize and structure the forms as per your own personal and specific form-building needs and requirements.

2. Advanced Formatting in Google Forms

Google Forms offer innumerous formatting features and functionalities that are highly advanced and can help you make your forms more feature-rich too.

You can make things even more layered and complex by utilizing logic jumps, which send users to various portions of the form based on their responses. This is an excellent method for posing follow-up inquiries in response to specific responses. 

Logic jumps will help consumers get through lengthier surveys faster and still only respond to relevant questions.

You may use a drag-and-drop tool to reorder your inquiries, or you can use the form’s options to randomize the order of the answers for only certain questions. 

The section feature in Google Forms is another option to structure your form. These are useful for lengthy surveys since they divide down questions into smaller parts.

Go to the right toolbar and click the Add section button (two vertically stacked rectangles) to make a section. You can find this next to the Plus sign for adding a question on the toolbar.

3. Navigation and Different Sections Available

Once you’ve published your Google Form and shared it using one of the many public or private sharing options, it will begin collecting responses as users fill out and submit their own comments.

A Google Form’s responses are exclusively visible to the creator of the form and any collaborators added and are visible in the Responses tab of the form.

As you access this tab, you can find an overview of all the replies obtained in the form. These responses are available as individual responses as well as group responses.

Moreover, you can have all the responses automatically created as a database in Google Sheets by simply clicking the Google Sheets button available in the form. The spreadsheet will automatically fill in details and also update the sheet as users submit more responses to your Google Form.

By selecting the three dots menu option beside the Google Sheets symbol on the Responses tab, you can also choose to get email alerts for new responses, pick a response location (either a current or new spreadsheet), download, and print the answers. 

There’s another option available to erase all replies, which might be beneficial for eliminating responses gathered during sheet testing.

With all these options available on the forms, it’s clear that the navigation of the form is pretty sleek and easily maintainable, and manageable as well.

Considering these three things about the form, it’s quite self-explanatory as to why people prefer Google Forms. However, to get deeper into the same, let’s have a look at some more advantages of using Google Forms in the next section of this article.

Why Do People Prefer Google Forms? 

Here are a few of the advantages why people prefer google forms over other platforms available: 

Easy and Neat Interface:- Google has made the Google Form integration interface extremely intuitive and user-friendly. If you’re a first-time user, you’ll quickly learn how to build a new form. All of the offered features, such as personalization, giving your form a title and description, checking replies, and sharing, are basic and easy to use.

Free to use:- It is worth noting that Google Forms is a free application that speeds up a variety of online processes such as distance learning, survey creation, and assisting online shops in gathering consumer feedback, among others. It is also generally better than other paid options available.

No Limits on forms: You could make so many free surveys, pop quiz components, polls, as well as other forms using Google Forms. It provides templates that you can use to easily handle surveys if they fit your requirements to save you time and effort.

Different Types of questions:-

1. You have a short answer to request similar information, contact details, and so forth. If you pose a question that requires a lengthy response for the audience, you may set the paragraph option to let your respondent have no word limit for their answers.

2. When you want to give audiences a variety of options, you may use multiple choices, checkboxes, and dropdown lists. This is very useful for quizzes, polls, and gathering the thoughts of a selected set of individuals in order to find the best results.

3. Because it functions as a rating system, the linear scale has become one of the most common question types in online surveys. The most common use of a linear scale is to gather input, feedback, and reviews.

4. Google forms may be used to ask particular time and date questions, such as the audience’s birthday.

It takes a Short Time to Understand and Use:- Google forms offer simple interfaces that make using and implementing them a breeze. You can construct whatever sort of form you desire in a few minutes. Even if you haven’t used it before, it will help you comprehend all of the possibilities right away.

It keeps people organized with a large amount of data by correctly storing and organizing it. Whenever a survey is performed, a large number of individuals participate. Typically, a survey requires specific information, and respondents respond by supplying the information requested. 

Forms can be used throughout the procedure, which can be completed online or offline. You can also collect replies within the form or separately in Google Sheets when you send it to participants.

Collaboration and Customization:- When using a Google Form to create online forms, you can modify the form in a few methods to make it more user-friendly for your target audience. Customization is straightforward but not very effective.

A few aspects, such as the form’s color theme, may be customized. You may also use an image as a header or as a backdrop, and you can modify the background color and font style specifically.

Google has developed simple collaboration methods for keeping up with the latest survey responses. If you need to collaborate with certain colleagues on a survey, you can add them as collaborators so that they may make changes as needed.

When it comes to surveys and collaboration, the survey is vast and requires a significant number of individuals to participate. You could find it tough to regulate it on your own.

As a result, Google Forms has a collaboration function, and you also have a group chat option on the side via which you may work with your collaborators concurrently while also chatting with each other.

Remember that adding collaborators to a platform like this gives them full access to modify and edit the form.

Additionally, you also get the benefit of being able to section your form, use logic branching for versatile audiences, the ability to share the form anywhere and everywhere, enable email notifications for individual responses if you desire, and much more!

With all these benefits and advantages, Google Forms are really great. However, as we mentioned before, they have some limitations too which make you want to look for other options. So, as promised, let’s finally check out the best Google Forms alternatives that you can use.

Best Google Forms Alternatives – Our Pick 👌👌

There are many form builders available over the web and each of them is loaded with features and functionalities that would serve for the creation of feature-rich forms built for the purpose of collecting useful and important data and information. So, let’s go ahead and see all these options that will serve as a good alternative.

As we move further in the article, please note that none of the alternatives mentioned in the listicle are ranked in any particular order.

We have simply listed some of the best Google Forms alternatives and you can use any of them as per what suits your specific needs and requirements.

1. Typeform

Typeform is a robust tool for creating online forms acting to be one of the best Google Forms Alternatives. It is decked with many useful features and allows users to develop a variety of web forms.

You can choose from different templates available in the software and then create forms as per your personal preferences and requirements.

The creation of the form is pretty sleek and easy as all you need to do is answer the questions that the form’s interface puts forth and as you keep answering those questions, you can see the form building itself.

Best Google Forms Alternatives

Moreover, you can personalize the form for its look and feel so that it can be more attractive and appealing to those who are filling it up.

Not only that, you can choose the themes and styles of the forms as well as per your personalization and customization needs.

In addition to these robust and intuitive customization features available for form building and creation, Typeform is further equipped with advanced features and functionalities that support you to add conditional logic, response limitations, etc. to your form.

Besides that, you can even decide a date and time after which the form shall no longer be accessible and available for filling responses so as to make sure that anyone who needs to fill the form does the same well within time and you are not required to wait for an indefinite period.

Also, the form provides options to get notifications and you can choose the ones you wish to receive and the ones that you can dodge. Moreover, you can set constant email alerts for the responses received on the forms so that you never miss any of the replies and account for the data almost immediately.

Another great thing about Typeform is its ability to integrate with other third-party applications. As such, you can seamlessly integrate Typeform with other Google Suite applications and even other automation tools which makes it possible to extend the capabilities of the form by many times.

Moreover, the form has multilingual capabilities. So, you can make the forms more personalized for your audiences by providing them with the ability to fill the forms in their preferred language.

This adds more to the personalization and can make the audiences feel more connected and enthusiastic about taking up your surveys and quizzes.

Also, the Typeform interface never lets you sit fixated with your queries and questions in case you have any of them. The tool offers seamless support to its users through calls, SMS, emails, and chat options. So, you can have your issues resolved in no time at all.

With all of that, even the pricing of the forms is a catch. Although there is no free trial available, you can use the free version of the forms with some limited features for as long as you please.

If you want to eliminate the limitations as to features and functionalities, you can simply upgrade to the paid plans that start at $29 per month.

Here is a further list of some of the best features you can have by using Typeform.

Best Features:-

  • Access Permissions
  • Archiving and Retention
  • Collaborative Tools
  • Logic conditionals
  • Customized Branding
  • Customized Forms
  • Dashboard addition
  • Data Analytics Tools
  • Data Extractive Integration
  • Data Import and Export
  • Drag and Drop Convenience
  • Email Sharing Distribution
  • Email Management and Alerts
  • Feedback Organization
  • Lead Generation and Segmentation
  • Live Sharing for Results 
  • Mobile Survey Compatibility
  • Multi-Channel Sharing
  • Many Question Types
  • Third-Party Integrations
Getting started with Typeform

2. WP Forms – Best Google Forms Alternatives on Wordpress

If you know anything about WordPress, you must have heard the name of WPForms. It is a very robust and functional WordPress plugin that allows you to create and integrate forms on your WordPress website and that too without any hassles at all.

All you need to do for creating forms using this plugin is use its drag-and-drop editor. The plugin is equipped with a number of form templates and designs that you can choose.

Then you can either decide to simply place the elements and texts in those templates or even customize the form as per your personal preferences, needs, and requirements.

WPForms Overview - Best WordPress Contact Form Plugin

With that range of templates, designs, and options available over this plugin, it becomes easier for you to create almost any kind of form, right from a simple contact form for list building and lead generation through your website to other forms for surveys and quizzes to further your marketing and sales goals.

Additionally, you can customize the form fields and even make a choice as to what fields the users must fill mandatorily without fail and the ones that they can skip. In addition to that, you can even put conditional logic and some other formattings to the forms.

Besides that, the form is also equipped with other features and functionalities wherein you can grant selective access to the form users and even embed payment and signing options in the form.

Best Google Forms Alternatives 1
WPForms Features & Addons

In addition to these features and functionalities, WPForms is also great at integrations and collaborations and you can easily integrate them with some more WordPress plugins and third-party tools.

For instance, there is a Form Abandonment plugin available with WPForms. Once you integrate this plugin, it becomes easier for you to not only get the responses to the form but even find out who left the form filled halfway through.

Once you get these notifications about form abandonment, you can reach out to those users, urge them to complete the form, or ask them what made them abandon the form.

This adds more personalization, the users can feel more connected and it can support your marketing, sales, and lead generation goals more than you would imagine.

Another great way to add personalization within the forms you create with this plugin is to use the multilingual capabilities that it offers.

Although it doesn’t support a lot of languages, you can still have access to several languages that can help offer the users the personal appeal to fill up the form in their preferred tones and dialects.

The best part yet is that you have the option to use it all free of cost. Yes, the plugin has a free version available, nonetheless, you shall not be able to enjoy and use all the capabilities that WPForms have in store to offer if you stick to the free version.

However, there is always an option to upgrade to the paid versions that come at a very nominal cost.

With all that said about this amazing plugin, here is a list view of all the features that you can leverage for form creation with it.

Best Features:-

  • Collaborative Tools
  • Drag & Drop Builder
  • Full-Text Search
  • Form Templates
  • Mobile-Friendly Version
  • Smart Conditional Logic
  • Instant Notifications
  • Entry Management
  • Multi-page/ sectioned Forms
  • File and Media Uploads
  • Spam Protection
  • User Registration
  • e-Wallet Registration
  • Geolocation data
  • Signature add on
  • Third-Party Integration

3. Zoho Forms

If you are looking for a form builder that can offer you advanced capabilities ranging far better than Google Forms, then you really don’t want to miss out on checking out Zoho Forms.

One of the most prominent and useful Google Forms Alternatives form builders available over the web, Zoho Forms is loaded with features and capabilities that can help create any form of any type for any industry niche.

You shall be surprised looking at the template library of this amazing form builder wherein there are themes and designs relating to multiple sectors and industries.

Moreover, you can further customize these templates as per your preferences and that too without any hassles. All you need to do for customization is drag and drop elements in different fields, rows, and columns in the form.

Best Google Forms Alternatives 2
Form builder

In addition to seamless customization, you can even benefit from features like conditional logic, adding mandatory fields, and even extending your forms to multiple pages.

Another great thing about Zoho Forms that make it much better than Google Forms is the security that it offers.

You get complete control over the access to the forms and can even restrict the same for different users. You control the authorizations in the forms as well. So, you never need to worry about any important or confidential data in forms falling into the wrong hands.

Besides that, you can even see how your forms are performing by accessing the detailed analytics dashboard available in the Zoho Forms interface. Additionally, you can automate some features and functionalities in your forms by making use of the seamless integration features and capabilities offered by this tool.

And you get all of this at zero costs. There is a free version available for Zoho Forms that will offer limited but sufficient functionalities. If you want to upgrade to paid versions, they start at just $10 per month.

Moreover, you can even try the upgraded version for some time before finally paying for it considering that Zoho Forms offer a free trial to its users. 

For a quicker view of Zoho Forms, here is a list of some of the best features and functionalities that it is equipped with.

Best Features:-

  • 40+ Field Types
  • Drag and Drop Builder
  • Field Validations
  • Multiple Pages and Sectioning
  • Save and Resume
  • Skip Logic
  • Subform additions
  • Accurate Redirection
  • Email Notifications
  • SMS Notifications
  • Collaboration through Teams
  • Share through links
  • Webpage Embedding
  • Share within organization
  • Custom Documents and Table View
  • Export Reports
  • PDF of Form Submissions
  • Analytics and Goals
  • Extensive Customization
  • Custom Messaging

4. Microsoft Forms

Just like Google, even Microsoft remains at the forefront to provide feature-rich and functional applications and solutions to its users.

In fact, both Google and Microsoft are strong contenders to each other and the same is true when it comes to a form builder application as well.

Just like Google Forms, even Microsoft has its in-built form building application as a part of its Office 365 suite and it goes by the name of Microsoft Forms.

This application is in every manner a very strong, robust, and feature-rich alternative to Google Forms. In fact, whatever you can do on Google Forms, you can possibly do it on Microsoft Forms as well

Be it creating different types of forms for surveys and quizzes to adding fields for objective or subjective answers or even customizing the form fields, designs, and templates, it’s all possible over Microsoft Forms.

7 Best Google Forms Alternatives To Go Beyond The Basics

Moreover, you need not pay for this Microsoft application separately. If you have an Office 365 subscription, you are eligible to use Microsoft Forms without any limitations. So, that’s a big bonus. 

Another great thing about these forms is that there are no limitations to language support. The multi-lingual capabilities of Microsoft Forms support more than 75 different languages.

So, not only do you create highly customized forms on Microsoft Forms but you can even ensure that they are every bit personal, relatable, and connecting to your audience.

Here is a more brief overview of all the features that you shall get with Microsoft Forms.

Best Features:-

  • Survey Builder
  • Question Types
  • Templates
  • Survey Distribution
  • Survey Customization
  • Branching/Skip Logic
  • Branding
  • Multimedia Support
  • Multilingual Surveys
  • Survey Insights
  • Reporting & Analytics
  • BI Tools Integration
  • Data Exporting
  • Survey Permissions
How to use Microsoft Forms
You may like to read our guide on 11 of The Best Google Forms Templates That You Can’t-Miss.

5. Formidable Forms

Another advanced and feature-rich plugin offered by one of the most robust and popular content management systems over the web, WordPress, is Formidable Forms.

It is an excellent form builder with a phenomenal design and effective features that will be helpful in creating all kinds of forms as per your specific business needs, requirements, preferences, and convenience.

7 Best Google Forms Alternatives To Go Beyond The Basics

Be it a form to conduct surveys and quizzes or forms for making registrations and taking feedback, Formidable Forms is equipped with functionalities to create one in no time and without much effort, as all you have to do is put the robust and efficient visual drag-and-drop editor of the form to use.

In addition to having it easy with the quick editor, you can even equip the form with some coding and programming and use the same for applying conditional logic to the forms and their fields. So, be it a layman or a technical person, the form shall serve the best use to all.

Moreover, the Formidable Forms even have the ability to keep their interface responsive. As such, the forms shall work the same on all kinds of screens, be it laptops, desktops, tablets, or mobile phones.

In addition to all these features and functionalities, one of the most notable and unique features of Formidable Forms is its ability to integrate calculations by the addition of different kinds of calculators in the form.

Besides that, the plugin is well equipped for other integrations as well, some of the most prominent ones being the integrations with WooCommerce and other email marketing tools and solutions.

With all of that, even the pricing model seems pretty favorable. For starters, you can jump on and make use of some of the features of Formidable Forms for free.

However, to take advantage of the full capabilities of this plugin, you shall have to upgrade to paid plans that start at $40 a month.

But considering what this plugin offers, this cost seems genuine, especially when you are faced with the need to deal in a lot of forms during your operational business processes and working.

Here is a quick list of all the features that this plugin offers you so that it’s easier and quicker for you to reach a decision about using these forms.

Best Features:-

  • Access Permissions
  • Collaborative Tools
  • Conditional Logic
  • Customizable Branding
  • Data Analysis Tools
  • Data Import/Export
  • Drag & Drop
  • Email Marketing
  • Full-Text Search
  • Live Results Sharing
  • Mobile Survey
  • Multiple Question Types
  • Process/Workflow Automation
  • Question Branching
  • Skip Logic
  • Support Audio/Images/Video
  • URL Customization

6. HubSpot Form Builder

Who must have not heard the name of HubSpot? Well, the entire HubSpot Academy and platform is a boon for those who keep looking out to build and enhance their skills and add certifications to their portfolio.

However, in addition to being a platform for skill development, HubSpot has also grown itself in coming out as an outlet for multiple business solutions, especially in the digital marketing sphere.

Be it tools for email marketing, search engine optimization, social media management, or content creation, you can find some of the other solutions from HubSpot.

The same is true for a form builder solution as well. HubSpot has a Form Builder tool (Visit Here) which is a part of a larger ecosystem of the platform that includes other solutions for advertising, marketing, and sales too.

As such you can design any kind of customized form within the HubSpot CRM and use the same for the purpose of data collection and analytics.

Moreover, HubSpot is great with automation, so you can even use the HubSpot Form Builder to further your marketing and lead generation goals by setting up auto-responses for follow-ups on the forms that you forwarded to your prospects for filling.

7 Best Google Forms Alternatives To Go Beyond The Basics

Another great thing about HubSpot Form Builder is that there are no limitations to the size and length of the forms you create over it.

You can add as many as a thousand fields in your forms and each of them can be customized as per your personal needs and requirements. Now, what more can anyone want in a robust and feature-rich form builder?

The only issue can be the pricing of HubSpot Form Builder. Although there is a free version, it’s common knowledge that free versions mean limited features.

So, upgrading to the paid versions can be heavy on the pocket considering that the professional plans cost up to $800 a month. Nonetheless, you can make your peace with the basic version with still limited features considering that it costs much less than the higher plans.

In order to further help your decision, here is a quick glance at all the features that you can get with HubSpot Form Builder.

Best Features:-

  • Blogging Option
  • Landing Pages for Collaboration
  • Email templates
  • Marketing Automation
  • Lead Generation and Management
  • Analytics and insights
  • Partitioning and sectioning
  • Social media Sharing, Tracking, and Scheduling
  • SEO content strategizing
  • Integrated with builders
  • CTA designs
  • Allows ads and tracking
  • Bi-directional Salesforce Integration

7. Wufoo by SurveyMonkey

Another great form builder on our list is Wufoo which is a solution offered by Survey Monkey. The tool is preferred for its simplicity and ease of use. You shall love the user interface of Wufoo and creating forms over it is a breeze with its drag-and-drop builder.

7 Best Google Forms Alternatives To Go Beyond The Basics

You can choose from the pre-built templates available in the application interface and then customize them for the fields, themes, designs, and every other thing as per your specific form building needs and requirements.

Moreover, Wufoo is also equipped with excellent integration capabilities and can easily integrate with Google Analytics. This makes it possible for you to track the responses on your forms and even achieve your lead generation and conversion goals along with meeting your data collection needs and requirements.

Another great thing is the security features and capabilities that you get with these forms. Wufoo forms come equipped with security functionalities like captcha code, authorization, IP address collection, and spam prevention. So, you can be assured that you are working in a very safe interface and all your confidential information and data shall remain private.

Moreover, database creation in Wufoo is pretty automated as once you start getting responses on your Wufoo forms, it starts creating a database in the frontend as well as backend thereby making it easier for you to evaluate the replies and act accordingly.

The best part yet is the pricing of this tool. The paid plans start at only $19 a month and even the higher plans do not cost more than $100 a month.

So, you get unlimited capabilities at this price and that’s really a catch. Besides that, if your needs are limited, you need not bear this cost either, that is if you can do with the limited features and functionalities available in the free version of the application.

7 Best Google Forms Alternatives To Go Beyond The Basics
Feature breakdown: Google Forms vs. Wufoo

With all that said, here is an at a glance view of everything that you can get with Wufoo Forms.

Best Features:-

  • Form Builder
  • Theme Designer
  • Custom Branding
  • Accept Payments
  • File Uploads
  • Real-Time Notifications
  • Native and third party Integrations
  • Automate workflow
  • Seamless transfer
  • Branching, Sectioning
  • Logic Conditioning
  • Custom Reports
  • Data Export
  • Smart CAPTCHA
  • Form Template Gallery
  • Field Validation
  • Mobile Friendly
  • Social Sharing

Even though the platform is credible and well-trusted, remember that there are many Google Forms alternatives you can venture and try out in order to make the best use of your time and effort. The form builders in our list are the best when it comes to features and are easy to use and beginner-friendly.

Since there are different components to a form builder, make sure to define your needs first and then pick the right option for yourself!