Operating a business has become a common trend among youngsters in today’s fast-paced world. Many try to become successful entrepreneurs, but only a handful can reach the top.
That is because running a successful business needs the right kind of people and equipment, and products to run it successfully. In this post, we will read about some of the best printer for checks to use in small businesses.
A notable aspect of any business is the financial department. It has moved on to adapt to the technology that is available today.
It becomes easier to hand out checks than use cash. Probably a few decades earlier, that is how your grandparents or parents (for some of you) were given their payments.
Today, the need to use checkbooks is also not required with printing checks through printers. Many entrepreneurs find it a good alternative instead of using the checkbook. Besides, taking the printout from your home or office is safe.
This is suitable in today’s working environment, with many opting to work from home; making payments and keeping track of them becomes easier.
To help you know more, we have researched and compiled a list of the best printer for checks for you.
Why is a check printer required for printing checks?
Is it required for you to own a printer for checks? This is a common question that many entrepreneurs might be wondering about.
The printer for checks has several advantages, such as using security features to ensure your checks are valid.
The printers are compatible with software for formatting the checks, so you can use them instead of designing the layout yourself. It can be a tedious process. The printer for checks enables you to save time.
The machines can quickly print checks in a short period. Finally, the main difference between the printer checks and others is that they use MICR Toner/Ink. You will be delighted to know that the Federal Reserves recognize it.
The above were some of the few notable benefits of using the best printer for checks. As you can see, they are extremely useful and capable of helping you meet your requirements in a work environment that can help you run your business smoothly and efficiently.
Buying guide for a printer for checks
Below are some pointers that you would want to know about purchasing your printer for checks. Using the guide, you can decide wisely and ensure that you make a worthy investment for your business or organization.
The compatibility with software:-
This is one of the most important factors in choosing the best check printer. Many consumers overlook the pointer and only focus on the price and the features. Unless it is compatible with the software you are using, it may not come in handy for your cause.
The type of printer you want to go with:-
This is another factor in choosing the printer. Many clients tend to prefer using laser units. Because it gets the job done faster and more accurately. Monochrome printers are good and cheap, but they take more time to print.
Besides, a laser printer can help you color printer charts and graphs too. The inkjet printer might be useful when you want to print high-resolution graphics. We have done our best covering different kinds of printers in the post.
Efficiency and connectivity:-
The efficiency and connectivity of the printer for checks are also vital for any business. Additionally, they help you print from a barrage of units like your smartphone or laptop. Entrepreneurs need this kind of efficiency.
Most printers have connectivity options, including a USB port for connecting to the office network or PC: Wi-Fi Direct, NFC connections, printing from the cloud, and even your tablet.
The size of your printer:–
Utilizing a compact printer is crucial for your business to run sublimely. Compact size machine occupies less space and does the job effortlessly. Since it is lightweight, you can carry them around with you easily.
But a bigger machine has some distinct benefits when considering smaller units. For example, a small printer may not have a powerful cartridge.
It boils down to your office space. Trays and open spaces are required when working in a tight environment.
Customer support provided to you:-
For any machine, there has to be sufficient customer support offered to you. The manufacturer plays a vital role in the long run of the printer.
When you want your printer to work for several years in precision, you should ensure the maker has good customer service.
Problems might arise as you work on the printer and need efficient customer support under heavy usage. Besides, your printer is not working can cost your business time and money.
Best Printer For Checks – Our Top Pick 👌👌
As we read at the beginning of the post, it is relatively easier to handle checks than use money. Hence the usage of the checkbook is gaining prominence among entrepreneurs.
You can quickly keep track of your checks, but it is challenging to put your signatures on your check.
The printer for checks can easily get the job done. It can help in printing checks using the right kind of special ink that the financial institution in America approves. They allow entrepreneurs to print checks economically.
You can read this post with some of the best printers for checks if you are keen on purchasing a printer. It would enable you to get one for yourself. Since the choices were abundant, we were careful in our decision.
Let us delve into some of the best printers for business checks without further ado.
1. HP OfficeJet 4650 All-in-One Wireless Printer
HP OfficeJet 4650 All-in-One Wireless Printer is first on our list of the best hp printer for printing checks. When you are looking for a high-performance printer that comes affordable, you are looking at it.
The printer’s main functions include scanning, copying, faxing, wireless printing, touchscreen, AirPrint, and Instant Ink.
Besides, we liked the mobile printing feature to print anywhere. Additionally, it has an LCD for wireless printing using your smartphone.
Its print quality deserves mention here because it is of extreme quality, and you can use its exceptional size paper. The machine also comes with an automatic document feeder of close to 100 sheets to prevent your work from getting hindered.
A notable feature of this printer is the 2-side printing. It also comes with a Wi-Fi Direct function for working without the internet. Users can save more than 40% of their cartridge ink using Instant Ink.
It is priced close to $200, which is affordable. You can purchase accessories along with it for less than the mentioned price. The maker offers you a 1-year warranty on the hardware and phenomenal support.
A user from California did not want to purchase this printer because of the Inkjet ink. But she is glad she did because it comes with all the features she wanted. Besides, the user found the pricing reasonable for her small business, and we agree.
Pros:-
- The unit has an auto document feeder and a paper tray for 100 sheets.
- There is support for 2-sided and borderless printing.
- The connectivity on the printer for checks is sublime.
- It comes with a quiet mode for noise cancellation.
- It is priced affordable for small businesses.
Cons:-
- Some users may want to utilize the laser printer.
HP OfficeJet 4650 is a feature-rich printer for checks. When you want a cheap unit, your search for it ends here. The machine has a wide range of printing abilities, a spectacular print, a massive size, and a 1-year warranty.
2. Brother HL-L2340DW Laser Printer
Brother HL-L2340DW Laser Printer is the best printer for printing checks from QuickBooks speed-wise and robustness. When you search for a durable printer, it is this made from Brother.
They are popular for designing the ultimate printers, and this is taken the cream de la cream.
We will design first. It is compact and sturdy, coming in black color, making it look sleek and modern. This is a monochrome laser printer. We were quite amazed at the connection aspect, as it did a good job.
It also provides you with two-sided printing, which is a benefit. You can make use of mobile device printing. You will be delighted with the printer’s speed at 27 prints/minute. The printer setup is quite easy, and you can share data effortlessly.
Its tray can carry up to 250 sheets and can be adjusted to fit papers of different sizes. There is a single manual feed slot for printing envelopes, cardstock, and labels. It also has an automatic duplex print feature that helps you save time and paper.
Users can print using Air print or the Brother app. You will be glad to know that you can operate it without a router.
A Kentucky user said he might be pleased with the printer for checks and feels it was a good investment for his small firm.
Pros:-
- It has a robust design along with a sleek body.
- The paper tray can carry more than 250 sheets.
- It can print for more than 26/minutes.
- The unit has several wireless connectivity features.
- It uses automatic duplex printing, having a low cost per print.
Cons:-
- Users felt that it came with connectivity issues.
Brother HL-L2340DW is a one-of-a-kind printer that can get the job done seamlessly. Users happily use it as the unit has a decent build, good printing speed, can take more than 250 sheets, print more than 26/minutes, and has wireless connectivity features.
3. HP Laserjet Pro P1109w
HP Laserjet Pro P1109w is the second machine from HP. They are a reliable manufacturer. Wireless printing has become the norm in today’s world of fast-paced action. Consumers always want a unit that can get things done faster.
A notable feature of the printer is that you can connect the printer without using any extra cables. You can get a good print speed of 19 prints/minute.
Yes, it may not be very fast, certainly helps you to get the job done on time.
You will like the start and finish printing using the Instant-on technology feature. Besides, this printer is laser and offers you amazing quality prints. Users noted the fact that it comes compact.
You can fit it inside desks or shelves for your home or office. Users commended that it was very quiet in operation and function. It comes with a good resolution and exceptional print quality for printing documents.
You cannot get prints in color as it is a monochrome unit. Users can use their flexible connectivity with their smartphones and tablets.
Wireless printing works sublimely on the printer, and the difference between mobile printing options is Wi-Fi direct is not needed.
You can hold more than 140 sheets using the paper tray. Additionally, it does not come with an automatic document feeder to be cost-effective. Overall, the machine enables users to receive intense picture quality and stunning images.
Pros:-
- The design of the unit is sleek and compact.
- It is a laser printer offering quick printing.
- The machine is monochrome in black and white.
- Its connectivity is sublime, using wireless fast printing.
- It has a paper tray managing more than 140 sheets.
Cons:-
- The machine does not have some features.
HP Laserjet Pro P1109w is one of the best MICR printer for checks in the market today. It has a sublime design, comes with laser ink, phenomenal connectivity, and a paper tray holding 150 sheets.
4. Canon PIXMA MG3620
Canon PIXMA MG3620 is a top-notch machine from the makers of Canon. They are known to produce some matchless devices. You can print flawlessly using your tablets, smartphones, and laptops.
Users felt that the installation was quick and good. Besides, the print quality of the unit is peerless thanks to the resolution of 4800×1200 for documents.
It has several wireless connections, including AirPrint, Google cloud print, and NFC support.
Users do not need to use an internet connection for printing checks. You can print checks using your devices. Additionally, the auto-duplex printing feature enables you to save paper by printing two-side of the document.
The print speed is a good nine prints/minute. This inkjet printer offers users more than five images/per minute in color.
Its color quality is excellent, and you can work using the quiet mode. Within a short while, you can begin your work. Besides, the customer support is awesome.
Pros:-
- The machine comes with a brand name.
- It has auto duplex printing allowing you to print two-sided documents.
- It ably supports wireless printing.
- The unit comes with a resolution of 4800×1200 for printed documents.
- It is an affordable machine for users.
Cons:-
- Few users felt that the print quality could have been slightly improved.
Canon PIXMA MG3620 is a matchless printer with everything you could have wanted. Its setup is quick, the color quality is stunning, the print speed is good, and the connectivity is acceptable; what more can you want?
5. HP Laserjet Pro P1606dn
HP Laserjet Pro P1606dn is another excellent printer on our list of the best printer for checks. Yes, it is the third printer for checks we read in the review. HP seems to have mastered the segment.
Having been in this industry for a long time, they understand the client’s requirements and make their devices affordable. These two stand-out features have put their products in great demand in all sectors.
Its connectivity is exceptional, and you can work on it using your smartphone and tablet. The P1606dn can print at a speed of more than 25 prints/minute. You can also make use of Instant-on technology.
Users will love the automatic two-sided printing option enabling printed documents to have the texts on both sides. The need to replace the toner cartridges is decreased. The unit will consume less energy with the auto-on/off technology that is infused with the printer.
The printer has a colossal paper tray with close to 250 sheet capacity. It ensures that users can print many documents when purchasing the material. Consumers also liked the quiet mode included in this printer for noise cancellation.
Pros:-
- It comes with a high printing speed of 25 pages per minute.
- This is a monochrome printer for black and white text.
- It has exceptional wireless networking capabilities.
- The unit comes with a quiet mode.
- The printer is cheaply priced.
Cons:-
- Sadly, users cannot get color prints from it.
HP Laserjet Pro P1606dn is your ideal check printer with magnetic ink. Though it is affordable, you can’t use color images.
That should deprive you of other phenomenal features like good print speed, wireless networking capabilities, quiet mode, and cheap pricing.
6. Samsung M2020w W/ MTI MICR Toner
Samsung M2020w W/ MTI MICR Toner is another exciting product we will read about. Samsung is known for its reliability among its devices.
The printer is no different, and you can ensure that it provides you with everything you want.
The single toner unit offers you 1000 pages, or you can use close to 3000 checks. It is an amazing thing to know and find out. The unit also has a MICR toner from MTI. We found that the machine was able to offer an instant wireless connection.
You can connect through it using a wired or wireless connection without hassle. It comes with the NFC feature that enables you to connect with your smartphone immediately. This feature is useful when you want to take prints from anywhere.
The unit can print more than 20 pages in a minute. We were immensely surprised at the number of positive feedback about the printer. A user based in Los Angeles set this up for his client, who was looking for a new check printer.
He felt the installation was sublime, and the print quality was exceptional. The wireless connection worked smoothly, and the software compatibility was powerful. Overall, you can own a phenomenal device for your small business.
Pros:-
- The design and color are good.
- It comes with a splendid print speed per minute.
- The quality of the print is exceptional.
- The check printing capacity is acceptable.
- It offers you stunning wireless connectivity with NFC.
Cons:-
- Some users thought that it was slightly off compared to a traditional printer.
Samsung M2020w W/ MTI MICR Toner is an exceptional printer for checks. It has the design, printing speed, color quality, connection for wireless, and price factor that works well for it. You need to order it today itself.
7. Epson TM-H6000III Multistation Printer
Epson TM-H6000III Multistation Printer is the best printer for checks using the software. When you search for a printer that can help you operate using software, it has to be this one. This is one of the most trusted brand names in the market.
They have been manufacturing some of the exceptional printers in the industry for years. TM-H6000III Multistation printer is a classic from the maker. It comes with everything that any small business owner would want to have in it.
It offers you effortless transaction flexibility from cash to checks. As it is a multifunction printer, the processing is fast, and the check validation is instant. You can easily use the printout of the receipts received from the machine.
The interface between the printer and the POS terminal is good. Traditional printers have a USB or serial interface. Luckily in the Epson model, there is more juice, and the unit has wireless technology infused inside it.
You would be delighted to know that it comes with a 90-day depot warranty. A maker who is confident about their product only offers you a warranty—the other notable features like print speed and ease of use.
Pros:-
- It comes with wireless connectivity.
- The metal frame makes it reliable.
- Users can seamlessly print receipts and checks.
- The front access lets effortless paper roll change from any location.
- It is covered under their 90-day depot warranty.
Cons:-
- Few users thought that the device could have come with more features.
Epson TM-H6000III Multistation Printer is a second-to-none printer for checks. You have it through the product when you only need a printer to print checks.
It is durable, has effortless paper roll change, has wireless connectivity, and comes with a 90-day warranty.
8. VersaCheck HP Deskjet 1112MX – MICR Printer
This one could be the ultimate machine when your needs are less, and so is your budget. We felt that the unit is ideal for small businesses and wants to do other tasks besides print checks.
First things first, it comes with the magnetic (MICR) VersaInk. You can seamlessly now print checks that are bank compliant. It comes with the VersaCheck Presto software enabling consumers to print the check paper without hassle.
We were delighted to know that you can print different sizes of prints using the printer. Some of them include A4, A6, B5, and DL envelopes. Its design is compact, helping you to keep them where you want to.
The unit can offer you 7.5ppm black, which is quite good enough. A user who runs a small business in San Francisco says that the VersaCheck is a device gem. She is highly impressed with it, and the multi-pack check style is good.
But she felt the device did not come with a plug-in cord, which slightly disappointing her.
Pros:-
- Its design is compact and can easily fit inside any work area.
- It has a printing capacity in full color.
- It comes with a duty cycle of 1000 pages/month.
- It works with software operating on Windows and Mac OS.
- It includes the magnetic (MICR) Versa ink for check printing.
Cons:-
- Unfortunately, it does not have wireless capability.
VersaCheck HP Deskjet 1112MX – MICR Printer is meant for you when the requirement is less. Besides, your budget does not take a beating.
Yes, it does not come with wireless connectivity, but it has a barrage of other phenomenal features that make it worthy for your small business.
✅FAQs
What type of printer should I use to print checks?
MICRI laser printers are used for printing financial documents and checks. Laser technology creates secured MICR characters and helps eliminate fraud and rejections.
Do you need a special printer for checks?
A MICR printer is securely needed for printing checks. Features like OEM MICR toner will play a crucial role in doing the same. Printing checks via a laser printer is possible but can be risky.
Do I need a special printer to pay payroll checks?
You do not require any expensive printer to get your payroll checks printed. However, ensuring that your standard printer is compatible with MICR ink is vital.
Can I print checks at home?
You will need a check stock paper that is primarily available at office supply stores. It is costly compared to regular paper and will require check printing software.
Do banks require MICR toner for checks?
Most banks and the central bank use MICR ink or toner for easy processing. The checks are read optically and magnetically by financial institutions.
Do all checks have magnetic ink?
It is a legal requirement to have magnetic ink on the check. If you want the check to be treated as a cash item, it must have MICR ink, as stated by the financial institutions.
the best printer for checks
Here are a few popular options for printing checks:- Epson WorkForce WF-7710, Brother MFC-L5900DW, and Canon Color imageCLASS MF644Cdw.
Can I use my printer to print checks?
Yes, it is possible to print checks using a printer. You may buy specialized papers that are made for printing checks online or at an office supply store.
Check printing software must also be installed on your computer to design and print checks. You might want to ask your bank if they provide check printing services since some financial institutions also do.
Can any printer be a MICR printer?
No, not all printers can be used to print MICR (Magnetic Ink Character Recognition) characters. A unique printing technology, MICR, is employed on checks and other financial documents.
It employs magnetic ink to print characters that machines, such as check processing machinery, can read. You require a printer made specifically for printing MICR characters to print MICR characters.
These printers have specialized MICR toner, which is necessary to create magnetic ink characters.
You will need to get a specialized MICR printer to print these kinds of papers because most conventional printers cannot print MICR characters.
Can a regular printer use MICR ink?
Yes, a regular printer can use MICR ink. Because it contains iron oxide, MICR ink is a unique ink that machines can read.
Due to the ink’s ability to resist smudging and make itself easier to read by machines, it is frequently used to print checks and other financial documents.
Although many common printers can use MICR ink provided it is available in the right cartridge size for the printer, some printers are made expressly to use MICR ink.
Do banks still require MICR ink?
Yes, banks still require MICR ink for printing checks and other financial documents.
The American National Standards Institute (ANSI) in the US has produced guidelines for printing checks using MICR ink.
To ensure that machines can reliably read the documents, these standards describe the kind of ink and typeface that must be used.
Checks and other financial documents must be printed with MICR ink to comply with these criteria, which is why many banks and financial institutions demand it.
Can Epson printer print checks?
Yes, many Epson printers can print checks. You must configure the Epson printer and the check printing software by the manufacturer’s instructions to print checks on it.
Setting up the printer settings may also be necessary, along with installing drivers and other applications. Once everything is set up, your Epson printer ought to be able to print checks.
Does HP make MICR toner?
Yes, HP does make MICR toner. HP provides a selection of MICR toner products for its laser printers.
These products include the HP LaserJet Enterprise M607, M608, and M609 series and the HP LaserJet Pro MFP M477 and MFP M479 series.
What kind of printers use MICR ink?
MICR ink is compatible with various printers, including laser and inkjet models. Laser printers are often the most popular type of printer used as they provide the speed, accuracy, and durability required for printing these kinds of papers.
The HP LaserJet Enterprise M607, M608, and M609 series and the HP LaserJet Pro MFP M477 and MFP M479 series are a few printers that may use MICR ink as examples.
Can mobile deposit detect MICR ink?
Yes, mobile deposit systems can detect MICR ink.
To read and process these papers, mobile deposit systems utilize specialized software and hardware to detect the presence of MICR ink and identify the characters and numbers printed there.
Due to the system’s ability to precisely process and validate the data on the document, the deposit is handled properly.
How do I add MICR font to my printer?
To add a MICR font to your printer, These are the steps you must take:
1. Check to see if your printer can print MICR fonts. It is crucial to check that your printer is compatible before continuing because not all printers can produce MICR fonts.
2. Obtain or buy a MICR font. Many businesses sell MICR fonts, or you might be able to discover a free MICR font online.
3. On your PC, install the MICR font. Unzip the font file before double-clicking it to launch the font installation window. Install the font on your computer by following the on-screen instructions.
4. Install the MICR font on your printer. You must open the printer’s settings to accomplish this and choose the MICR font as the default font for printing.
5. Print a test page to verify that the MICR font is operating properly.
What are the disadvantages of MICR?
There are a few potential disadvantages to using MICR technology:-
Cost: The price of MICR printers and toner may be more than that of standard printers and toner.
You might need to buy a new printer if you wish to use MICR technology because not all printers can print with MICR ink or toner.
Limited application: MICR technology mainly prints financial documents like deposit slips and checks. Other types of documents are not often printed using it.
Special training: It may be necessary for some users to undergo expensive and time-consuming training to use MICR technology efficiently.
Limited font choices:- Only a few options are available because the MICR font was created particularly for machine reading and may not be as aesthetically beautiful as other fonts.
Error-prone: Poor-quality or improperly applied MICR ink or toner may produce printed characters with errors, which may interfere with the proper processing of financial documents.
What is the MICR ink used for printing checks?
The MICR is for magnetic ink character recognition, and it is a special toner that is suitable for printing characters. The printer can get the job on the bottom of the check and papers.
The printing checks must have MICR on them. The Federal Reserve ensures that the checks are printed with MICR toner in the United States. Your checks stand to get rejected if they are printed in normal ink.
What kind of printer do you need to print checks?
A printer that adequately supports MICR inks can be used. It is mandatory to use ink. Otherwise, your checks will be deemed unworthy and unfit for use. The MICR inks and the fonts are a requirement for printing checks.
If you are new to printing checks, it would be helpful to visit vendors, including RT, VERSACheck, and MTI, and find out if they provide you with MICR ink. You can find out whether your printer can be compatible using the ink.
Is the software needed for formatting the checks?
In today’s market, the printers for checks do not need software for format. However, you may ensure that you invest the design and time. That is because using the software for formatting enables it to become simple.
But you can use account management applications like QuickBooks to print and format checks. There is software that helps you to design checks. Users can utilize Xero, which lets you customize the checks and update your bank details in the MICR format.
What is the best printer for checks?
From the above post, it is clear that using your printer for checks saves you time. Besides, you can also manage your bank account effortlessly. Using the right software can help you do that.
However, you must see that you use the right software for managing your printer. This ensures you are not doing anything illegal. Where there is a technology for usage, you might as well use it in making payments.
In conclusion
In conclusion, it is going to be difficult to point out and tell you which one is the best. We felt the best printer for checks we saw in the above post was good. They have some flawless specifications and pricing.
We were also highly impressed with the feedback given about them by consumers in the US. But few printers can be useful in specific circumstances. You do not want to purchase a printer without knowing its actual operations.
It becomes like an incentive for enabling yourself to get a printer talked about in the review. The best check printer need not be the laser unit, but you can also use inkjet.
We highly recommend the HP OfficeJet 4650 All-in-One Wireless Printer. It comes with all the features that any entrepreneur would need. It is priced reasonably also for small businesses. Most checks’ printers can be differentiated by volume and the MICR toner.
As always, we would want our readers to spend some time in their research. It helps you to understand the different kinds of printers for checks in the market today. Perhaps, you may have already made up your mind by now.
Did you like the above post on the best printer for checks?
