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Breaking Down The Job Of A Technical Writer And How You Can Be One

A technical writer is the content architect who decides how a user accepts a product or service. A technical writer’s life moves around research papers, product or service descriptions, webpages, books, and everything else that matters in writing.

The technical writer would often communicate with the client before they write. They would study a product for hours to figure out which features of it would appeal to the taste of the reader. And when they write, the reader feels glad.

If the knowledge you got so far makes you feel elated, then taking a look at the technical writer salary would make you even happier.  

So, what does a technical writer do? Check it out.

The Everyday Tasks of a Technical Writer

The job role of a technical writer varies widely from company to company. However, on a broad scale, almost all writers do the following things every day.

Breaking Down The Job Of A Technical Writer And How You Can Be One

Explore a Product or Service

The primary task of a technical writer is to write about the client’s product or service. To do that efficiently, they need to explore all facets of the product. They read client instructions, talk to the people involved in designing it, read about it, or discuss it with an expert.

Gather Information About the Audience

Gathering information about whom you will write for is critical to succeeding in this field. You need to find out information about their education level, knowledge about the product, demographic details, and purpose of buying the product. While it’s true that the product will remain the same, the style and language you write in depend on the audience you are addressing.

Draft the Document

After understanding the product or service you are going to write about, you should embark on the task you are hired for. At times, you may face a few roadblocks that you need to tide over. But, if you are the one that takes a challenge head-on, this task would seem easy to you.

Format the Document

A technical writer needs to know about formatting content. A technical article cannot be a simple block of text. To make it attractive, you have to include headings, subheadings, references, and the likes.
Additionally, you should know about word processing software, spreadsheet software, and any other software specified by the client.

Get the Document Reviewed

A professional technical writer always works in a team; if not for taking guidance, then to get reviews. Seeking out honest reviews can help you grow as a writer. The best way to do it is by asking someone who is more experienced than you to read your article and share their feedback.

Develop Prototypes

An added advantage of being a technical writer is that you may be included in the Product Development team. You can share your knowledge that you picked up from the library or by writing about real-life projects. The product development team will use the knowledge while designing the prototype of the product.

Design User Guides or Manuals

The most important job role of a technical writer is to design user manuals. You may have to create manuals for software, a device, or a machine. To do that effectively, you might have to coordinate with software engineers, product specialists, or other stakeholders.
Your main task is to simplify all the information you gather from the experts and put it down in a language that is purposeful yet easy to comprehend.

Understand and Use Writer Tools

You know how critical word processing software is to your job. But, you need to learn about a few more tools that you will use in your everyday life. Some such tools are Adobe Photoshop, RoboHelp, Adobe FrameMaker, Microsoft Visio, and the likes.

Follow the DDLC Methodology

A technical writer needs to follow a set of processes for designing high-quality content. Usually, they follow the DDLC methodology, which is a six-step process for producing industry-approved content.

The following are the steps:

  • Identifying the audience
  • Modify task based on audience analysis
  • Segment the information
  • Design the document
  • Review the document
  • Publish the final version

Although a technical writer’s task is not limited to the ones mentioned above, knowing these can set you off to an excellent start.

How Can You Become a Technical Writer?

Becoming a technical writer is a dream that is not too hard to achieve, provided you have what it takes to be one. To get into this field, you need the following things.

Educational Qualification

A Bachelor’s degree is a must if you want to work as a technical writer. It is better if your degree taught you something about technical communication, journalism, or scientific writing. Additionally, you would get more focus if you can manage some certifications in medical writing or the engineering domain.

Get a Technical Writing Certificate

Having a technical writing certification is a sure-shot way to enter the technical writers’ league. Whether you work as a full-time employee in a writing firm or choose to work as a freelancer, you can always get plenty of tasks that will keep you occupied. The average hourly wage of a technical writer is about $33 in the US. 

Prepare Samples

Almost everybody willing to rope you in would need your work samples. As a budding writer, you should keep at least five work samples ready at all times. Make sure you give your best while preparing the samples, as these would go a long way in creating your first impression.

Network More

As a technical writer, it is critical to be in touch with a group of writers who can help you out during times of need. An excellent way to create new acquaintances is by visiting conferences and networking events. By doing so, you can also pick up things that are making the right buzz in the technical writing industry.


A successful technical writer is the one who never leaves an opportunity to learn new things. As a writer, you have to stay updated about things that are creating an impact and incorporate that knowledge into your writing.

Technical writing can be remunerative if you prove your mettle. The initial days can be challenging, though. For an experienced writer, technical writing can open up new horizons, allowing you to test your limits and expand your skills.