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How To Embed Fonts in PowerPoint [Step-By-Step Guide]

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One of the greatest methods to make your PowerPoint presentations stand out from the crowd and appear more professional is to use unique fonts. But imagine if you need to share the PowerPoint file with someone else or a group of people who don’t have those fonts installed on their computers. How does it play out for them?

Not to worry, I have an easy and simple way to solve this issue. I will be showing you how to embed fonts in PowerPoint. In the end, you will be able to share these presentations with colleagues and friends without any single worry of a font problem.

Continue reading to learn how it’s done.

Why Should you Embed Fonts in PowerPoint?

Learning how to embed typefaces and fonts in your presentations may be essential to avoiding a number of uncomfortable situations, regardless of if you’re working on a team to create an event’s presentation or you are a freelance designer who creates PowerPoint slideshows for customers.

During presentation design, especially if you utilize third-party fonts, it is easy to overlook the fact that another member of your team or a customer who does not have the exact same font loaded on their computer may have a real mess on their hands if they try to make edits.

By allowing designers to insert fonts in their PowerPoint files, Microsoft has provided a very valuable option to assist professionals to avoid this difficulty.

Users may insert the fonts in each of their slideshows so that even if someone doesn’t have the same custom fonts installed on their computer, they can still modify and change the PowerPoint presentation.

What to Do Before You Embed Fonts in PowerPoint

To prevent getting into problems while embedding a typeface into a PowerPoint file, there are a few guidelines to follow.

1. Use Fonts That Are Beautiful
What good is it to force your clients to utilize bespoke fonts in your presentations if they look worse than the original fonts?

In your presentations, make sure you utilize only the best fonts and professional designs. If you need some ideas, you could look online for some cool and beautiful fonts.

2. Look over the Font License
You should always take a look at the licensing of the font you’re using before you embed it in your PowerPoint file, depending on the presentation you’re developing and the use case of the presentation.

If you’re creating a PowerPoint presentation for a business customer, for example, you must utilize fonts that bear a commercial license. You’ll also need distribution rights to incorporate the fonts in your PowerPoint presentation if you want to offer it as a template.

Not all fonts can be incorporated, so keep that in mind. Font makers can specify constraints to prevent font embedding, which is typical with free fonts distributed under personal use licenses.

3. Incorporate the Appropriate Fonts
When you get a font from a third-party website or marketplace, it includes several font files that include TrueType fonts (TTF), OpenType fonts (OTF), Web Fonts, and more.

If you’re going to attach fonts to the PowerPoint file separately, make sure you use the correct font file. You should include the OpenType font file if you utilized alternate characters or stylistic characters like ligatures and glyphs in your slideshow.

When embedding in PowerPoint, Microsoft also advises using OpenType fonts to decrease file size.

How to Embed Powerpoint Fonts – Method 1

It’s simple to embed fonts in PowerPoint, and it only takes a few clicks. Just open the PowerPoint presentation file you’re working on and follow the instructions outlined below to embed the fonts.

1. Select Options from the File menu.
Embed Fonts in PowerPoint
2. Go to the Save tab.
3. Find a section labeled “Preserve integrity while sharing this presentation” by scrolling all the way down.
How To Embed Fonts in PowerPoint [Step-By-Step Guide]
4. Check the box next to “Embed fonts in this file” and choose “Embed all characters.”
5. To save the changes, click OK.
Embed Fonts in PowerPointThat concludes our discussion. The fonts will now be included in your PowerPoint file automatically by the program.

PowerPoint Quick Tip: Embed Fonts Within a File

How to Embed Powerpoint Fonts – Method 2

For users who want to include font to an email or add the fonts individually with their presentation for others to install and use, they may do so by manually downloading and attaching the font.

The first step will be downloading the font file onto a computer from the marketplace where you purchased it.

This material will be downloaded as a ZIP file. To extract the package’s files, right-click on the downloaded ZIP file and select UnZIP.

Multiple files can be found in the extracted folder. Search for the OTF and TTF files, which are the font files needed for embedding in PowerPoint.

If you wish to embed a font that already exists on your computer, you may do so by copying it from the file location.

To make a duplicate of the font file on a Windows PC, go to Settings >> Personalization >> Fonts. Next search the list for the font you’re using in the presentation. Once found, copy and paste it on your computer.

How to Change Font On All Your Slides in PowerPoint

So, instead of making the same error, many Rockies would make by trying to accomplish this manually within your presentation, I propose utilizing the Replace Fonts command.

Please keep in mind that changing fonts does not guarantee that the incorrect fonts will not reappear in your presentation.

To change the fonts on all of your PowerPoint presentations go to the Home Tab.

How To Embed Fonts in PowerPoint [Step-By-Step Guide]

In the font ribbon, click on the dropdown menu. Replace the Font Style by clicking on a new font you would love to use.

How To Embed Fonts in PowerPoint [Step-By-Step Guide]
PowerPoint changes all font styles in your presentation when you click a new font.

Just keep in mind that the font dropdown menu will only provide a list of font styles that are presently present in your presentation.

Alternatives Solutions to Powerpoint

We have talked extensively about PowerPoint fonts. You would have different font options if you use other presentation building utilities. Here are a few alternatives to try out.

1. Google Slides

Because Google Slides is entirely free with a Google account, it is the most popular PowerPoint replacement. When you’re connected to Google, you can access Slides at any time, even from your email dashboard.

The Google Slides design process is straightforward and simple. There are hundreds of templates to select from in a variety of color schemes.

2. Visme

Visme is cloud-based, drag-and-drop presentation software that provides users with all of the tools they need to produce not just engaging presentations, but also data visualizations, infographics, product demos, reports, and resumes.

Its ready-to-use templates, which have HD backdrops and professionally created layouts, provide a welcome break from the usual PowerPoint themes.

Visme’s custom design area is jam-packed with millions of free pictures, thousands of vector icons, graph tools in every style, and hundreds of typefaces allowing users to create almost any sort of visual content.

3. Prezi

Prezi is a cloud-based program that is well-known for nonlinear presentations, which are capable of paning and zooming from page to page without seeming to change slides. Many students and instructors like it because of how simple it is to use.

4. Keynote

Keynote, Apple’s PowerPoint replacement, is everything you’d expect from an Apple product: elegant, smart, and user-friendly.

Keynote is jam-packed with features like the ability to build dynamic charts, add reflections, and image frames, making it simple to design presentations with cinematic transitions from slides.

Keynote has become much more straightforward since the debut of the iPad Pro and Apple Pencil. Presentations are saved in the cloud and may be accessed from any device.

Final Thoughts

There you have it. I have taken you through the steps to Embed Fonts in PowerPoint. Powerpoint is Microsoft’s productivity tool for creating and designing wonderful presentations.

Your fonts are a major part of every presentation. Thye set the mood and tone for the presentation, and many times could be the difference between a great presentation and a bad one.

Using the steps outlined in this article, you would be able to use much more than the default fonts that will come with a Microsoft Powerpoint installation. Users of this tool must be careful when downloading the fonts, it is important to know the rights associated with the new fonts that we experiment with.

Be sure to leave me your comments in the comment section and tell me what your favorite follow come fonts are. I would also want to know what new fonts you have enjoyed using.