No matter if your business is small or big, your company is going to be producing a lot of documents. From invoices to sensitive marketing documents, managing it all can be a difficult task. Each document needs to be put away in its correct location for accounting and for tax purposes.
It is also good to have a general record of what is going on in your company. One very important document management that you need to have is for customers. Knowing what your customers are buying and how much they are buying is crucial to marketing and understanding what is working and what is not working.
Having an excellent document management system can be key to building your business and growing sales. Here are four of the best records management solutions that you can buy for your business.
The first one is Zoho Docs. This reputable company has been a leader in document management for a long time. This is a central repository for all types of documents such as invoices or marketing documents. These documents can be shared throughout the system or online, and it is very easy to access.
The organization of this document management system is great. Documents can be easily put into the place and then when an employee needs to look through it they can easily find the document that they need to do the job.
This increases productivity which results in more money for the business. Having this document management system is a great way for any company to improve its profitability and also improve the organization.
Another one is Infolinx. This system is built to be as automated as much as possible so you do not have to deal much with it. This automation makes it very easy for employees and the business owner to put the docs in and then they will be put where they need to be. Another great thing about this is that it is integrated to be on various computer systems such as Outlook.
It is also integrated into creating documents so that any person can easily put documents into the system. This automation makes it very easy for employees and the business owner to not have to worry about the documents being lost. Humans error can result in lost documents, but with this document management system, you will not have to worry about human error accidentally deleting things.
Microsoft SharePoint Online is a great document management system if you mostly use Windows computers and Windows operating systems in the workplace. The excellent thing about this system is that it is connected to everything windows. From the email to the operating system to the web browser, everything Windows is connected.
This makes it very easy to retrieve documents and also to put documents into the system. The interconnected system makes it very easy if you rely on Windows operating systems and Windows applications.
Ascensio System OnlyOffice is unique in that it acts as both a document management system but also as a project manager. When you are doing a project you can easily track the parts in the progress of the project on the system.
Documents related to the project can easily be put into the loan file to make it easy for project members to find the documents they need to continue on with the project. The interface is also very easy, and the whole system is very easy to launch. This is an excellent document management system for your business.
With these four records management solutions, document organization is easy and not stressful.