Home Tech 11 Best Outlining Apps To Organize Your Thoughts

11 Best Outlining Apps To Organize Your Thoughts

Having ideas is definitely very important, but connecting them is a completely different, and of course, more important thing. Converting ideas into actions, and getting the desired results is not everyone’s cup of tea.

You need to be very proactive when it comes to planning, and it becomes even more important to understand, how you put all your plans together.  

Noting down the ideas has been the best way of successfully working on them, and avoiding possible hiccups. And people have been relying on traditional note-taking methods for a long time.

Yes, it’s always amazing to take your diary and note down what’s going on in your mind about your goals and targets.

However, there’s a possibility of missing some important ideas, because you can’t always have access to your diary. And things can get messed up if you have the tendency of forgetting things, just like me!  

Don’t worry! There is a solution to every problem! And, in this review, I am going to help you if you are struggling with the traditional way of outlining and noting down your plans.

You don’t need to worry anymore if you are finding old-fashioned note-making a bit messier. Because there are some revolutionary outlining apps available very easily for both Android and IOS users.

Let’s find out, which one is the best for you!  

Best Outlining Apps – Our Top Pick👌👌

1. WorkFlowy – Outlining apps for writing Notes, List, Outline

Undoubtedly, the best outlining app in the world! Yes, that’s some statement, and I have more than one reason to claim that! 

WorkFlowy has become a trusted outliner and notes partner for thousands of users thanks to some very simple, yet highly productive features and tools.

You can organize and manage all the important information about your life in one place! Yes, everything! From your grocery list to monthly bills, EMIs, your office projects, ideas, articles, notes – whatever you think is notable, you can note it down with utmost ease on WorkFlowy.  

Best Outlining Apps

The best thing I’ve noticed about the app is the simple, highly impressive, glitch-free, and distraction-free user interface. And the developers have ensured that the app only does what it’s designed for, and believe me, the app does it with perfection!

In my opinion, WorkFlowy is a brilliant combination of simplicity, ease of use, and productivity. With the help of the app, you can instantly capture the ideas and notes, assign and tag the items to your friends and teammates, add and mark to-do lists.  

Upload unlimited photos and videos from your device for reference purposes, and share the important lists and notes with your colleagues.

Collaborate and work together with your teammates! Global text search makes things really easy when it comes to navigating your items and tasks. Simple, yet very useful mobile keyboard shortcuts are there for quick editing on the way.  

One of the most productive outlining apps also allows you to work offline! So, you don’t have to worry even if you are in a weak network area! No-load time, no waiting for internet, no time waste.

Just simple listing and outlining! Productivity at its very best! In short, the app is the ultimate destination for everything relevant and important not only in your professional, but personal life as well!  

Features of WorkFlowy:-

  • Allows you to create, manage, organize, and edit an infinite number of lists  
  • Automatically syncs all your data across devices  
  • Assign and tag the items with your friends and colleagues  
  • Infinite nesting for organizing complex ideas  
  • Kanban boards for simple and effective management of activities 

Devices – Android and IOS

Ratings on Apple Store – 4.9 / 5 | Ratings on Google Play Store – 4.5 / 5

Download the App on Google Play Store

Download the App on Apple App Store

2. Outliner for iPhone 

The advanced outlining app is probably the easiest, yet very productive way of organizing and sharing your tasks, thoughts, and projects.

The app makes it really easy for you to create advanced to-do lists, create, edit, and track your projects and tasks right from your device and from anywhere.  

11 Best Outlining Apps To Organize Your Thoughts

Create impressive outlines, edit them on the move, collaborate with your colleagues, and share online with utmost ease! Outliner allows you to design outlines featured with notes, detailed projects, tasks, and structured lists, all without even relying on an additional app or software.

Whether you want to start a new office project, or you want to view the work in progress, the app allows you to do everything with various tools including flow charts and pie charts.  

Organizing the individual and team outlines got so much fun with one of the best outlining apps available for iPhone and iPad users.

Tag all your important outlines with filter-based tags. Archive or hide the outlines that are not of much importance – no, you don’t have to delete them if you think they might be useful in the future!  

Editing the outline is so much fun and easy with the app. All you have to do is to drag and drop your items inside an outline! That’s all! No typing, no editing, nothing!

The app will do it all for you! Copy the content you want to add in the outlines and paste it in a couple of seconds! Created a wrong outline? Use the undo option to remove it instantly! 

In short, if you have the Outliner app on your phone, it’s my promise that you won’t even look for something else! You can try some of them for sure!  

Features of Outliner for iPhone:-

  • An easy-to-use, simple, and powerful outline creator and editor  
  • Organize all your tasks and projects in one place  
  • Create bucket lists and grocery lists without much fuss  
  • Sync with other productive apps like OneDrive, Dropbox, and Outliner Online  
  • Check all your projects quickly with a few taps  

Devices – IOS Devices Including iPhone and iPad

Ratings on Apple Store – 4.8 / 5

Download the App on Apple App Store

3. Google Tasks: Get Things Done

Get everything done quickly and more effectively with one of the most reliable outlining apps from none other than Google itself. The Google Tasks app allows you to capture, manage, edit your tasks and outlines from anywhere and at any time with so much ease.

Using the app for various purposes is very easy, simple, and a lot convenient. You can sync and manage all your tasks, lists, and items across all your devices.

And guess what? The app allows you to get all the important tasks done with the help of Google Calendar and Gmail.  

Breaking down the important tasks into subtasks got very simple and fast thanks to the user-friendly interface and features of the app.

11 Best Outlining Apps To Organize Your Thoughts

You can quickly add details to all your outlines and tasks only with a few taps. And there is always an option of editing your progress anytime and from anywhere – at the office, at home, and even on the way!  

If you have some tasks waiting in your Gmail box, get them directly on the app, and start managing, editing, and sharing straightaway! What more? The app also enables you to get access to all your tasks on the side panel of Gmail.

Forgot where you got the tasks from? Trace the source email only with a few clicks! In short, the Google Tasks app can be your answer to all the unanswered questions related to outlining and listing.  

How to use Google Tasks - Tutorial for Beginners (2021)

Features of Google Tasks:-

  • Add and create outlines and tasks on the way  
  • Check all your tasks from Gmail  
  • Get access to all the tasks from Google Calendar  
  • Easily accessible from Google Workspace  
  • One of the simplest, yet highly productive outlining apps

Devices – Android and IOS

Ratings on Apple Store – 4.8 / 5 | Ratings on Google Play Store – 4.6 / 5

Download the App on Google Play Store

Download the App on Apple App Store

4. Smartsheet: Teams & Projects

Getting started with Smartsheet is as easy and simple as it gets. You can create an account with a few steps using your email address, or you can sign in with your Smartsheet account.

Millions of users are already exploring innovative ways of outlining projects, creating a smart to-do list, and achieving their goals with a lot of success.

And, there is no reason, why you can’t be the next! Using the dynamic workplace, you can manage all your projects, automate the workflows, and instantly take action and reach new solutions.  

Welcome to Smartsheet

The app is made with no-code tools and is one of the best apps for different IT needs. Smartsheet is trusted and loved by thousands of companies across hundreds of countries, and has been an integral tool for managing projects, organizing events, assigning works, and monitoring everything – all at one place!  

You can use the app for overseeing the workflows and tasks, planning all your official projects, and ensuring maximum productivity.

The app also allows you to add followers, assignees, checklists, due dates, predecessors, and a lot more without much fuss. You also have the option of choosing different ways of visualizing the items in calendar, card, grid, and Gantt views.  

Features of Smartsheet:-

  • Apply simple yet very powerful workflows quickly  
  • Organize all your tasks and projects in one place  
  • Attach your projects and files from OneDrive, Google Drive, Dropbox, and more  
  • Different types of forms for collecting data and other information  
  • View your work progress in real-time  

Devices:- Android and IOS

Ratings on Apple Store – 4.8 / 5 | Ratings on Google Play Store – 4.4 / 5

Download the App on Google Play Store

Download the App on Apple App Store

5. Microsoft OneNote  

Undoubtedly, the most popular outliner app available for both Android and Apple users! Microsoft OneNote is your one-stop destination for all your notes, ideas, discoveries, plans, and thoughts.

Using the powerful digital notepad, you can note down the overwhelming plans in the simplest and easiest of ways.  

Best Outlining Apps 3

Using one of the best outlining apps, you can easily plan all your events, create something new by seizing the moment of inspiration, and track all the important errands you can’t afford to forget. Write attractive memos, make excellent digital sketchbooks, and do a lot more right on your device.  

Create and sync all your notes via OneDrive for easy access from anywhere and anytime. Whether you are at home, on the way, or in the office, you can get access to all your notes and outlines across all your different devices.

What more? If you are a fan of Microsoft Office (Yes, I am a big fan too!), then why can’t you get the ultimate Microsoft Office experience even without your laptop? You can do it all simply by signing in to your Microsoft account in the app.

Take notes, collaborate and organize them, and share ideas with your friends and colleagues! In short, Microsoft OneNote is your one-stop destination for all outlining purposes.  

Features of Microsoft Outline:-

  • Create, save, and share all your outlines on the go  
  • Quickly organize, secure, and search notes with excellent tools  
  • Create and sync sticky notes across devices  
  • Write & draw without any problem 
  • Save all your work on the cloud and access it anytime and from anywhere  

Devices – Android and IOS

Ratings on Apple Store – 4.7 / 5 | Ratings on Google Play Store – 4.3 / 5

Download the App on Google Play Store

Download the App on Apple App Store

How to Use OneNote Effectively (Stay organized with little effort!)

You may like to read our guide on the 7 Best OneNote Templates To Unlock Hidden Benefits.

6. Suru: To-Do List & Notes

If you are someone who wants to keep things simple even while creating to-do lists and outlines, Suru is the best option for you.

The simple, yet very powerful outliner app allows you to create, outline, and organize all your to-do lists, new projects, leaves, and vacations in the most comprehensive and easy way.

If you want to keep a track of your team’s latest brainstorm, you don’t have to look for any other app than Suru.  

11 Best Outlining Apps To Organize Your Thoughts

One of the most flexible outliner apps available on the Apple Store! You can organize everything important in your life in the best possible way, in a way that makes some sense to you! Avoid missing those important meetings!

Avoid getting late on important submission dates! Leave the habit of forgetting the most important tasks! Surprise your teammates with productivity of a completely different level!  

Illustrate your core concepts to your teammates, colleagues, and juniors like never before! Whether you are a student, a teacher, an office worker, or you are working from home like millions of other workers across the world,

Suru can finally be the app you can rely on to outline all the important tasks, notes, and dates using your phone’s 6-inch screen.  

Features of Suru:-

  • Organize, edit, manage and share tasks with your teammates  
  • Sub-tasks for making things simpler, and even more convenient  
  • Take all your organized lists, outlines, and notes wherever you go  
  • Export the important lists and outlines in PDF format  
  • Simple, attractive, and very unique color palettes  

Devices – IOS Devices Including iPhone and iPad

Ratings on Apple Store – 4.6 / 5

Download the App on Apple App Store

7. Orgzly: Notes & To-Do Lists

If you love documenting your thoughts, noting down every important thing, and creating daily to-do lists, Orgzly can be a reliable app for you. It’s a simple, clean, yet more than effective app for outlining with various editing modes.

You won’t find anything striking from the design point of view, but the app does what it’s made for – it allows you to create a wide range of outlines, notes, to-do lists, projects, and a lot more without causing any distraction.  

Best Outlining Apps 5

You can note down everything, literally everything in the text format, and share it with your teammates without any difficulty. And if you always organize your important documents across different devices, the app gets synchronized automatically across all your devices and even on the cloud.

All your to-do lists and records are saved automatically in Org format, which is both easy to access and very convenient to share.  

And you get some other, very useful features with the app too! Make diagrams, create and edit documents, and design hierarchical pyramids – everything with some easy, simple clicks!  

Features of Orgzly:-

  • Simple, clean notebook for noting down everything 
  • Detailed and easy-to-access lists and items 
  • Very easy navigation drawer for quick navigation  
  • Powerful searches and queries for accessing your items  
  • Notes and lists in very simple and plain texts  

Device – Android

Ratings on Google Play Store – 4.6 / 5 | 50,000+ Downloads

Download the App on Google Play Store

8. Outliner for Android

Organize all your ideas, outlines, memos, tasks, to-do lists, shopping lists – all in one place using one of the most powerful project management tools and outlining apps.

The app allows you to do everything in a very simple, tree-structure mode with collapsible nodes. You get an unlimited number of outlines for outlining all your important tasks. A collapsible tree structure makes all the outlining works very easy and straightforward.  

Best Outlining Apps 6

Whether you want to keep a track of the work status, or you want to check the due dates of your important tasks, or you have to edit the outlines and tasks, the Outliner app enables you to do everything in the simplest of ways.

You can easily swipe the most important tasks to right, and not-so-important to left for better, more productive access.  

Adding or removing the tasks is very easy thanks to the “drag and drop” feature in the app. If you want something more, something additional, the app asks you to pay a nominal fee for the pro version.

And you get some extraordinary features like automatic sync with Google Tasks, unchecking and deleting finished activities, expanding and collapsing the subtrees, default view for activity list, sharing outlines, and a lot more.  

Features of Outliner for Android (free online outline tool):-

  • Simple, clean, and very productive outliner app  
  • Excellent holiday planner  
  • Configure all your outlines in one place  
  • Rich text format for quick and easy navigation  
  • A detailed tutorial for learning about the app  

Device – Android

Ratings on Google Play Store – 4.5 / 5 | 50,000+ Downloads

Download the App on Google Play Store

You may like to read our guide on the 13 Best Apps Like Notability For Note-Taking & Annotation.

9. Cloud Outliner Pro

If you have read this far, you must have gone through some of the best outliner apps for both Android and IOS.

And, I am sure, you are already aware of the importance of outlining apps for managing notes, tasks, and to-do lists Whether your answer is a loud “yes”, or you are still not sure, I will take you through another very exciting outlining app for iPhone and iPad users.  

11 Best Outlining Apps To Organize Your Thoughts

Cloud Outliner Pro is a tiny, simple, affordable, yet highly effective and productive outlining app that allows you to create simple yet very attractive outlines not only between your IOS devices but Mac PC as well.

Got a note or insight suddenly from your office? No, you don’t have to worry about forgetting it!  

The app will take care of it! Simply enter the task straight away, and take a sigh of relief! It doesn’t matter, which device you are using for noting down your tasks and notes, the app will ensure, that everything is instantly updated on other devices as well!

The Cloud Outliner Pro is not just another tool for noting down your tasks. Thanks to a powerful integration with iCloud and Evernote, the app is a very powerful tool that meets all your listing and outlining needs.  

There is a wonderful extensive import and export feature. The rich-text editor in the app makes things surprisingly simpler and easier.

And, if you want to share your data with teammates, you can share it in different formats including PDF, plain texts, emails, paper copies, and even OPML.  

Features of Cloud Outliner Pro:-

  • Excellent data management and protection 
  • An extensive, flexible, secure document manager  
  • Password protection for maximum security  
  • Beautiful and customizable document templates  
  • Customizable styles, colors, and fonts  

Devices – IOS Devices Including iPhone and iPad

Ratings on Apple Store – 4.5 / 5

Download the App on Apple App Store

10. EZ Outliner – outlining tools for writers

EZ Outliner is among the best when it comes to some of the simplest and easy-to-use outlining apps.

The app allows you to create excellent, easy-to-read outline documents from any device and anywhere. Whether you want to create schedules, plans, grocery lists, presentations, or anything else, you can rely on EZ Outliner.  

The basic aim behind the app is to make outlining a very simple and quick task. And it surely delivers the good. The app offers everything you expect from a reliable outliner app.

11 Best Outlining Apps To Organize Your Thoughts

All you have to do is to add the tasks, and the app will ensure managing everything else. From listing the items to organizing them with different colors, the app does everything for you with so much ease.  

Using EZ Outliner, you can add an unlimited number of outlines for a wide range of occasions and tasks. Color codes are there for the better, more productive organization of the tasks.

If you want to get a hard copy of your outlines, you can print them straightaway from the app. And, all the perfectly formatted outlines are supported on different devices through quick, automatic syncing.  

Features of EZ Outliner:-

  • Tiny, simple, yet very effective outliner app 
  • Add a wide range of tasks including projects, movie collections, speech notes, and shopping lists, etc.  
  • Allows you to sync all your devices  
  • Print your outlines whenever you want  
  • Color codes for easier, better organization  

Device – Android

Ratings on Google Play Store – 4.3 / 5 | 1,000+ Downloads

Download the App on Google Play Store

 11. Taskmator – TaskPaper Client

Last, but definitely not least on our list of best outlining apps is Taskmator. The app is a very simple, clean, and very powerful tool for making notes, outlining, and reminders. 

The notification feature of the app is something that has impressed me the most. The app easily integrates reminders and notifications for Apple devices and makes it easy for you to stay updated with all your tasks and outlines.  

Best Outlining Apps 9

There are about 150 different fonts in the app for making outlines a bit attractive and unique. And, the beautiful design of the app complements the fonts perfectly.

For each outline, you have the option of attaching relevant files for easier, detailed access. If you want to add different lists, the app allows you to do it with little, eye-catching tags.  

Adding the tasks is very simple and quick. Simply drag and drop whatever you want to add, and the app will instantly make outlines for you.

Instant navigation of the outlines makes things even more simple. You don’t have to spend even a couple of extra minutes searching. Quickly navigate through the items, and only see what you want.  

Features of Taskmator – TaskPaper Client:-

  • Allows you to create lists and outlines with simple steps  
  • Built-in Apple reminders integration  
  • Colored tag formatting, link detections, tags suggestions  
  • Organize and review all your tags in one place  
  • Customized fonts, themes, keyboard keys, dark mode  

Devices – IOS Devices Including iPhone and iPad

Ratings on Apple Store – 4.2 / 5

Download the App on Apple App Store


What is outliner app?

An outliner app is specifically designed to help you organize your thoughts, tasks, and projects. You can also create easy to follow to do lists, track your projects, share outlines, edit them whenever you want, as well as collaborate with other outliner users.

Which of the following is the best app to start with when creating an outline?

WorkFlowy, Outliner for iPhone, Google Tasks, and Smartsheet etc. are among the best applications to start with when creating an outline, and offer a wide range of outlining features to streamline your personal or professional work.

What is an outlining program?

An outlining program completely transforms your creativity and productivity by enabling you to build an infinite number of outline levels. Advanced outlining applications are featured with folding, unfolding, drag and drop editing, keyboard shortcuts, real time collaboration, and much more to completely ease out the complex outlines without much problem.

How do you use an outliner?

First of all, you have to figure out what your main points are. After that, creating headings for your outline is very important. Adding your supporting ideas, turning your headings and sub headings into explanation sentences, and constructing your paragraphs are some of the most important the steps involved in using an outliner.

What are the two types of outlines?

Topic outlines and sentence outlines are two major types. A topic outline enables you to organize different important topics without going into details. On the other hand, sentence outlines are involved in detailed explanation of different topics and sub topics.

What is the most common system of outline?

The topic outline using short phrases instead of long sentences is the most common forms of outlining. In this type, you have to start with your formal outlining with your ideas and supporting points. If you want to give more details about your topics, you can definitely opt for the sentence outline, which is the second most common system.

What are the 3 types of outlines?

Alphanumeric outline, topic outline, and sentence outline are three most common types of outlines used to describe your ideas in different ways.

How do you organize an outline?

Identification of your topic is the most important part. Then comes the this is an on points you want to discuss through the outline. Putting your points in logical, numerical order is very important to explain your idea in the proper manner. Writing possible transitions between different paragraphs is also very crucial to give your outline a professional, logical look.

What is proper outline format?

Large Roman numerals for the main headings, bold capital letters for sub topics, and Arabic numerals for the sub subtopics - is the most common and standard format of a formal outline.

What is an outline PDF?

Outline is well known as a bookmark in the context of PDF documents. While bookmark is a very common term, outline in the context of PDF is usually confusing. However, both the terms denote the same thing.

How do you outline a text?

First of all, you should try dividing your text into different chapters if possible. There should be a chapter title on the top of the outline. If exist, try writing the subtitles on the outline page. Lastly, you should focus on writing important details from the text that you think are important for readers.

How do you make an outline on Google Docs?

Usually, Google Docs automatically add headings and subheadings to your outline. However, if you want to add them manually, you simply have to open the document in Google Docs. Tab the “view” button, go to “show outline”, and open it. At the top, click “add summary”, and press “Enter”. That’s all!

The Conclusion  

Outlining apps are designed to make outlining and note-making very simple, hassle-free, and straightforward. And some extraordinary apps allow you to add tags, notes, outlines, meetings, schedules, and a lot of other things in very simple and effective ways.

I have reviewed 11 such apps to make things even easier for you – at least selecting from the best is concerned. WorkFlowy is my favorite outliner app, and I have placed it on the top because I loved some of its stunningly wonderful features.

However, I would like you to make your own conclusion after using at least some of these, if not all! Save your thanks later.