Space is always an issue today. There seems to be an endless list of important stuff. Personally, I have a problem deleting things often because I deceive myself into feeling I will need it in the future. So I keep piling and storing till I run out of space. I stored on floppy discs, on CDs, on Pen drives, the little cute memory cards and on hard drives but they never solved my storage issues 100%.
You can imagine how excited I must have been with the arrival of cloud technology. It meant I did not have to have all these storage devices, and I could have all my needed data just at a click. Dropbox was especially helpful to me. It was convenient and relatively inexpensive. With the ease of sharing data, I felt it was a game changer. Well, if you have loved it as much as I did, or are looking for cloud storage alternatives, here are a few Dropbox hacks that will come in handy.
Best hacks for Dropbox file management
Save files for offline viewing
To have access to files offline follow these steps:
1. First, in your notification area, click the Dropbox icon displayed.
2. Next, a pop-up appears. Click on the gear icon.
3. Navigate Preferences > Sync tab
4. Here you have the option between Selective Sync or Choose folders to sync.
5. Check the box next to every folder.
6. Click Update.
7. Click Apply.
These are called event logs. To view event logs, on your Dropbox folder page, click the more action dropdown list and select Event Log.
In your event log, You can click on the Created, Deleted, and Restored filters to view dropbox folder items according to the action taken on them.
The Remote Wipe Out
This comes in handy if you have your device stolen and you need all your documents wiped out. Selecting the remote wipe option means the device immediately unlinks and stops syncing. However, Dropbox will only attempt to delete the Dropbox folder only when the device comes online and the Dropbox app is running. To achieve this follow the steps:
1. Log in to dropbox.com.
2. Select your name or your avatar at the top of any page.
3. Select Settings.
4. Find the device that has the Dropbox folder you want to delete On the Security tab, and click the X beside it.
5. In the pop-up window, select Delete files from (Dropbox account name) the next time this computer comes online.
Backup your Gmail
To Back up your Gmail follow these steps:
- Visit this page and start synchronization.
- Click on the Gmail icon.
- Select a configured account or click add account at the bottom corner.
- Choose the “Backup or migration of all Gmail emails” option and click “Next Step”. Click “Next Step” again.
- Select the Dropbox icon.
- Select one of the already configured Dropbox accounts from the list.
- Select what you’d like to sync in Dropbox, then click “Next”.
- Choose the Dropbox folder you want to sync or click “Create Folder” to create a new one.
- The synchronize starts and you will receive an email at the end of the synchronization.
Hope these few tricks help you get more productive with Dropbox. There is much more to this cloud storage service. These represent a few that I frequently use.