Home Tech 13 Best SharePoint Alternatives To Share and Manage Content

13 Best SharePoint Alternatives To Share and Manage Content

Are you in a search of the Best SharePoint Alternatives to seamlessly collaborate across the organization to empower your team?🤔

We got you covered in this post. Let’s Deep dive in.

One of the critical elements that determine a smooth workflow in an organization is communication. People across various departments need information from time to time.

Technological advancements have helped businesses shift from traditional models to modern modes of communication. The recent developments in the software industry have created a wave of change in large as well as small organizations.

This article throws light on one of the popular tools for information exchange, Microsoft’s SharePoint. Microsoft launched SharePoint in the year 2001. SharePoint is a web-based integrated system that promotes the automation of various business activities.

It combines databases and other segments available on the web with proper security measures to allow harmonious working among different business teams. The software enables the organization to control access to data.

What is Microsoft’s SharePoint?🤔

Microsoft has introduced various versions of SharePoint. It is a cloud version that has the ability to integrate with other cloud devices. It can function well with Office 365 as well as Microsoft 365 license. SharePoint helps increase the productivity of data analysts at all levels in a large or small organization. 

It also allows the users to access information quickly. SharePoint is basically a place on the organization’s intranet that enables the internal public to collect information and be up-to-date with any changes.

SharePoint focuses on multi-level or multi-department collaboration. This software feature empowers secure connectivity, content management, and smooth workflow. 

The software is easy to understand, even for non-specialists. There are many options for modifying the software according to the users’ needs.

SharePoint has a highly robust mechanism. It can deliver results even in the most demanding situations in less time. A business should thoroughly understand the functioning of the software so as to get maximum return on their investment.

Limitations of SharePoint:-

The functionality of this software is such that it requires technical assistance and in-depth knowledge for correct installation. If an organization wishes to use the software to satisfy specific needs, it needs a developer to work on it.

This requirement makes the setup a complex process. If the software is being used at a large organization, there are higher chances of an in-house developer to be there. However, organizations cannot afford to train employees time and again for software. 

Once the installation process is completed, SharePoint constantly requires maintenance. These updates can only be done correctly by specialists who have the knowledge of SharePoint development which is a rare occurrence.

Constant updates can make changes to the customized settings of the software. The users might have to change the settings from time to time by spending a lot of time. SharePoint is not only an expensive tool, but it also requires a lot of time for proper usage.

The search function of the software is not suitable for advanced queries. Due to this flaw, it becomes more challenging for the employees to get access to past data quickly.

These disadvantages might not sound like a big issue after installation, but they harm the workforce’s productivity in the long run. There is no doubt that SharePoint is a prominent tool, but its drawbacks are worth considering before making a purchase decision.

Let us now take a look at the best SharePoint Alternatives.

Best SharePoint Alternatives – Our Top Pick👌

1. Glasscubes

Glasscubes is one of the powerful SharePoint alternatives. It enables employee participation from remote as well as on-site locations. This software also allows the organization to connect with its external public. The communication tool is easy to use.

Glasscubes are composed of various features like file management, feedback mechanisms, reporting, and statistical functions. This web-based intranet software encourages knowledge exchange, file sharing, and hassle-free task assignments.

Best SharePoint Alternatives

The setup is uncomplicated, unlike SharePoint. Glasscubes is suitable for organizations that do not require advanced features in the field of communication and data representation.

Glasscubes should not be considered by enterprises that deal with complex data and intricate communication channels. It does not have a process, approval, compliance management, and third-party integration features.

Glasscubes users do not require IT professionals for setup and usage. It allows the users to save time by not needing complicated training. The users of this software can customize the workplaces according to their needs.

Glasscubes offers three kinds of plans, Enterprise, Workgroup, and Team. Enterprise plan provides unlimited storage and workspace at $140 every month.

There is no limit to file upload size. Workgroup plan offers 500GB storage and a total number of workspaces at $70 every month. The Team plan provides 10GB storage and six workspaces at $35 per month.

Glasscubes: File requests make secure documentation collection effortless, even in bulk

2. Huddle

Next on the list, we have Huddle. Like Glasscubes, Huddle is a reliable collaboration tool. Its focus is on document management, task management, and the exchange of files.

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The user interface is easy to understand and even easier to use. The software provides the option to its users to customize their workspaces. They can apply themes, enable and disable work tabs, and add branding.

Huddle is compatible with Microsoft Office 365, and it gives its users the competence to access and modify files without downloading them on their devices.

Such automatic version control helps the employees to retain information at any given time. Huddle ensures that the data which is being stored stays protected. This software has a tool known as Task Monitor that helps users to track progress at any point. This tool also assists in social partnerships and in maintaining an updated dashboard. 

In terms of pricing, Huddle is on the expensive side. However, the features that this software provides make it worth the investment. The pricing is dependent on the number of users and the security level that the organization requires.

Large organizations prefer Huddle because of its ability to function well with several communication channels. The software ensures an obstacle-free workflow. Huddle works well with both mobile as well as desktop applications.

3. SamePage

Samepage is an online platform that focuses on mobile characteristics and communication channels for the teams.

The software has a team management mechanism that includes lists of assignments and goals. The function of file sharing is similar to that of Dropbox. Samepage provides a chat function and the option of instant messaging. 

The user interface of this software is straightforward, as it enables all the communication to happen from a single page. The entire team can hold a conversation using the same screen space. The software also provides the ability to track activities, action item tracking, structured notifications, and automated scheduling.

Best SharePoint Alternatives

Samepage has a variety of collaboration options. It provides direct page editing with built-in communication tactics. Samepage is the right fit for organizations and amongst the best SharePoint alternatives that need to work with data that requires constant updates.

It allows the user to create group chats instantly. The software also provides the option of chat within a document so that changes can be highlighted directly.

Samepage acts as a virtual office that gives its users the option to video conference when needed. The software offers more than twenty options of document formats to choose from by the user according to their requirements.

The data can be represented in many ways, like tables, graphs, or charts. It also provides the option of creating mind maps during a brainstorming session. The employees can share their calendars with one another to make sure their work schedules are synchronized.

4. Nuxeo

Nuxeo is a tool from the modern world. It supports all the modern technology that a company has. It promotes file storing of any type of file.

It might be pictures or text Nuxeo can hold securely and can be shared with ease among different team members. Nuxeo’s MongoDB data storage back end facilitates large files securely stored. 

The files stored on this platform can be accessed from any device. Nuxeo is an enterprise content management system that is distinctively designed to serve complex and large data.

Nuxeo allows the users to classify, search, version control, and audit the documents. It also uses artificial intelligence to extract more insights from the company’s data.

Nuxeo is open-source software, meaning that its original version can be accessed without incurring any cost. However, Nuxeo offers various updated subscription plans which cater to specific services.

The prices of these subscriptions are based on the user’s requirements, and these plans are totally customizable.

Meet Nuxeo Platform

Nuxeo also offers consultancy services to its licensed users. The team of experts at Nuxeo provides guidance to its users on a range of topics, from starting an organization from scratch to how the application itself functions. The customer service provided by Nuxeo is up to the mark.

5. Confluence

Confluence is a Java-based collaborative software and yet another of the best SharePoint Alternatives that allows users to share and edit documents. Few versions of this software allow its users to comment within documents and sync documents on all the devices.

The software comprises team sites, project management, and many other functionalities. It also allows the users to share calendars and task management tools. Confluence is on the expensive side of the communication software. 

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The Confluence Cloud Standard Subscription ranges from $100 for ten users annually to $153,500 for more than ten thousand users per year. Confluence aims to create an obstacle-free and centralized workspace that facilitates smooth interaction among teams from different departments of an organization. 

This software’s two differentiating solid functionalities are knowledge management and project collaboration. The software provides a range of templates that the users can customize.

These templates are categorized as business strategy, design, and human resources. The templates are available in different formats as well, like sheets, marketing plans, career development plans, and many more. 

Confluence focuses on becoming a platform that makes workflow within an organization more flexible. Confluence and Jira software can help businesses implement team plans, track work progress, and create instant and accurate reports.

6. Jostle

Another efficient team-building tool is Jostle. It focuses on helping teams to create a friendly environment virtually. It facilitates the exchange of information and documents.

It encourages groups to get involved in more dynamic communication. Jostle allows easy sharing of company news so that the internal public stays updated at all times.

The network also facilitates video sharing. The photos from any official parties or events can be stored on the platform and be used at any time. Jostle allows the creation of group chats instead of following the formal communication channel at all times. Group chats can help in resolving issues about particular projects instantly.

The software can easily be connected with the organization’s current system. It does not require a high level of specialized knowledge to use it properly. The security feature of the software is in-built and highly reliable. The price range for Jostel starts at $5.95 per employee for every month.

Jostle carries a visual employee directory, and its search function allows the employees to access documents quickly. The software is an intranet solution for all your online networking problems.

Users can also create eye-catching charts for presenting data. Jostle provides four different kinds of plans, Bronze, Silver, Gold, and Platinum namely.

7. Source

Source by IC Thrive is the most sought-after Sharepoint alternatives as it eradicates the elements of complexities and allows users to customize the software settings.

The installation process is quick and hassle-free. Source has a diversified range of useful in-built features like polls, active directory integration, policy formation, and general management.

Source helps the people within the organization to stay connected to one another during working hours. It is easy to use and does not require much technical assistance. Users can request a demo through their website.

Best SharePoint Alternatives 2

Source has three different versions that are made by keeping others correct consumer profiles in mind. The first version is Source itself. It allows the internal public of an organization to allocate their documents securely as well as at the right places.

This version also assists in sharing company updates and increases employees engagement within the company. The pricing of this version starts at $9,600 per annum.

Another version is Reach. This version allows the users to receive the correct information at the right point in time through the medium that is convenient for them. It does not require any training or app installations.

Reach is mainly suitable for crisis communication because its purpose is to enhance overall employee connectivity. The pricing of this version begins from $5,000 every year.

The combination of the two versions, as mentioned above, is Reach and Source. This version allows the users to gain the benefits of both the other versions together. The pricing of this version starts from $12,000 per year.

8. Liferay

One of the top competitors of SharePoint is Liferay. This software provides services of collaboration along with creating an interactive environment within the organization.

Liferay has the ability to create spontaneous intranet networks as and when its need arises. The software allows the employees to make role-oriented wikis, forums.

Blogs and other kinds of groups for instant information exchange. This feature helps the employees to stay updated even if they are not working on-site. 

The software enables role-oriented content delivery to the correct employees. Apart from being a communication tool, Liferay also provides other kinds of services like consulting and customer relationship management. Their website has a section of resources that can help users learn about industry trends and several other useful software.

How Can Liferay Help Financial Services Organizations?

Liferay focuses on enhancing productivity whether the employee is working on-site or from remote locations. The user interface is engaging for the employees. It allows the employees to stay on the right path and track progress.

Liferay helps keep the flow of information smooth and steady to avoid any overload. This software is a secure location for depositing information that the employees can access anytime. It gives the employees insights into best practices that can reduce work delay and empower progress.

9. Google Workspace (Formerly GSuite)

The Google Workspace by Google has a range of collaborative and content management tools, like Hangouts, Calendar, Drive, Docs/Sheets. It focuses on team building between different kinds of people located at other places. This fast-paced connectivity helps in increasing efficiency. 

The software is easy to use. It is suitable for organizations that do not want to spend money on many tools. Google Workspace promotes cloud-based gathering and sharing of information.

This feature is made successful with the help of other google tools like Gmail, Docs, Drive, Calendar Meet, Google Meet, and so on. If the team size is small, then the entire business can be run by using just this one tool.

Google Workspace works well with spreadsheets and provides enough space for file storage. The communication feature of this software empowers quick connectivity between team members placed all around the world.

Despite its number of advantages, it has one major flaw. The security protocols of this software are not very advanced. G suite is therefore not suitable for organizations that have to maintain confidentiality as they deal with sensitive information.

Google Workspace has four packages curated for different businesses at different levels. The Business Starter Pack has a secure communication mechanism through emails. It gives 30GB of cloud storage for every user. It allows video meetings with up to 100 participants. It provides standard customer support to its users.

Google Workspace - How it’s done.

The Business Standard Package provided 2TB of cloud storage for every user. It allows video meetings with over 150 participants. It also offered standard customer support, which can be upgraded to enhanced support by paying a certain amount of fee.

The Business Plus pack provides a customized and secure business email along with eDiscovery, retention. It allows video meetings with over 250 participants in which the host can record as well as track attendance.

It gives 5TB of cloud storage for every user. This package has improved Vault’s security and management procedures and developed endpoint management. It also provided standard customer support, which can be upgraded to enhanced support by paying a certain amount of fee.

Another package is Enterprise. Along with customized and safe business email, it provides eDiscovery, retention, and S/MIME encryption. Users can conduct video meetings with 250 participants. It allows recording conferences, tracking attendance along with noise cancellation, and in-domain live streaming.

The cloud storage limit can be tailored according to the needs of the user. This package has a well-established security management system that includes  Vault, DLP, data regions, and enterprise endpoint management.

Enterprise Package provides enhanced customer support which can be upgraded to premium support by paying an amount of fee.

10. Clear Point

ClearPoint is a right fit for teams who want software that carries strategic planning tools, project management tools, and collaboration tools.

This software assists organizations of different sizes to keep track of their key performance indicators and other ongoing projects. It allows the users to create instantaneous reports and fulfill strategic objectives. 

All the data related to projects, planning, and performance are safely stored in one place, which any team member can update and access. ClearPoint has a feature called, Balance Scorecard Method that helps in ensuring that the most important projects are always in alignment with the company’s goals and strategy. 

13 Best SharePoint Alternatives To Share and Manage Content

The planning and execution part of any project can be connected at one point with the help of this software. The documents stored can be modified time and again, and individual pieces can be shared among teammates for resolving issues faster.

The customer service provided by ClearPoint is prompt. They respond to queries in short periods, ensuring that there isn’t any stoppage in the user’s workflow.

ClearPoint offers three different packages. The Basic Plan can align goals, track KPIs and projects. It also helps the user to put numerical data into visually pleasing charts and graphs that are easy to comprehend.

A user can create and distribute dashboards and reports without any limit. The pricing involves a time payment of $1000 for set-up and training, and the $250 has to be paid every month. This plan is suitable for small organizations with a maximum of five users.

Another package goes with the name Professional. This package includes all the features that the Basic Plan has. Apart from those features, it helps in scheduling reminders and reports.

It helps in developing improved key performance indicators with accurate calculations and evaluations. The user can customize the designs to portray its brand. The data stored can be exported to the web. The fee for this plan is $800 every month.

The Enterprise plan is a combination of Basic and Professional plans. It includes the features of both these plans. The pricing of this plan can be tailored according to the users.

This plan helps to expand use with discounted updates. It assists in tracking advanced project data and values. It combines data sources with ClearPoint’s API, Zapier, Webhooks for secure storage and easy access.

11. Redbooth

Redbooth focuses on project management strategies. It helps in keeping a record of tasks in multiple formats like lists, boards, and timelines.

This software helps to add and filter tasks on the basis of assignees, tags, and deadlines. It provides a range of workspace templates that the users can customize.

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Redbooth offers two plans, Pro and  Business. The Pro plan provides unrestricted workspaces. It allows the user to keep a check on the completion of projects. It facilitates HD video conferences.

The program can be used by paying $9 per user every month. The Business plan helps in developing improved subtasks. It has access to the in-house tool, Redbooth Predict. The program can be used by paying $15 per user every month.

12. Slack

Slack focuses on building efficient and effective communication channels within the organization. It is considered an instant messaging platform that provides the extra benefit of making voice and video calls. It helps in sharing files among different users by collaborating with various applications. 

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Slack offers two kinds of plans, Pro and Busniess+. Under the Pro plan, users have unrestricted access to message archives and other applications. Users can carry out group video calls with the facility of screen sharing.

The security mechanism at Slack is worth the investment. Slack allows its users to create audio and video clips. The Pro plan comes at the cost of $6.67 per user every month.

The Business+ plan comes at the cost of $12.50 per user for every month. It provides a 99.99% assured uptime SLA. It allows the users to export data for all the communication that takes place on the platform.

Conclusion

Organizations should carefully choose a platform for facilitating smooth connectivity among teams from different departments. If an organization is small and does not have the need for an extensive communication tool, then G Suite is the right fit.

However, in the case of larger organizations, a more well-developed software like Huddle or Source will be the right fit being amongst the perfect SharePoint Alternatives.