Home Digital Marketing Understanding the True Nature of Growing Document Security Risks

Understanding the True Nature of Growing Document Security Risks


There is growth to be seen in every level, especially in innovative technologies that are rapidly advancing globally. In almost every sector, individuals are constantly finding new ways of adjusting to new processes, procedures, and tools while updating current systems. This advancing trend is allowing each one of us to develop and utilize resources effectively to meet our goals. However, not all goals are benign.

As we progress further into the Internet revolution, the security and transfer of the data within the Internet is constantly assessed and modified. A 2016 study revealed how organizations experienced data breaches in security and suffered a loss in consumers, opportunities, and income of more than 18%.

Most of those organizations are gearing up by beefing their data security measures in order to prevent future breaches. These include creating greater security awareness, better risk mitigating practices and separating IT from data security in order to segregate both departments. The study further revealed that causes for document security breaches was seen due to poor compatibility of IT systems used to defend against thefts, and streams in budgets and lack of security awareness.

Ironically, having greater defences also does not make a system any safer and in advanced IT security, attacks continue to take place as weaknesses and loopholes are exploited. As systems are combined with numerous protection technologies and programmes they could also clash with one another resulting in greater problems than intended to solve. More than half the organisations that participated in the study reported anywhere from 5 to 50 different data security products in their organisation.

However, some of the easiest strategies are still efficient in thwarting document security breaches. One such area is avoiding spam or junk email. Experts opine that over 10 to 12% of spam email contains malicious content. Although it may not seem like much, but when spam email accounts for more than two-thirds of the emails on the Internet, it is a stupefying number. Ignoring spam email is still considered highly effective in avoiding a data breach.

When it comes to documenting security, risk management is key. Integrating a few easy solutions can help in securing your documents.

  • Prioritise – Before choosing a document security solution, it is important to create a long-term plan and organise the solutions to be integrated, and then prioritise. Begin with easy solutions such as encryption software and malware security, which will not interfere with daily operations.
  • Minimise – In most cases, less is more. This is definitely true when it comes to contact points for documents. Minimise the number of places that documents should be stored and accessed; reduce the incidence of USB practice and printer memory as much as possible. These easy steps can help in protecting what is important.
  • Analyse – A remarkably easy solution that can help in managing risks and keeping documents secure is to analyse daily situations or environments on a regular basis. It is important to know that data threats are growing by the day and are constantly changing, which is an indicator that your established security plans must accommodate dynamic changes.

Every business must keep their data secure. Financial details, customer data, even the private identifying data of staff members in an organisation are vitally significant to safeguard. Just as cyber criminals and individuals with malicious intent are continuously trying to break in and bypass IT security, it is imperative that organisations and IT security continue to evolve a step further and deal with the dangers at hand. Eventually, having numerous data protection systems is not the best security solution. A culture of data security and awareness must be made a priority in every organisation.

Security habits in a company must be assessed and determined, on a regular basis, and not just in the form of a casual glance each year. Security systems are always examined, so getting regular inspections to cover and restrict access points becomes fundamental to network systems and everyday performance. Document protection methods must be lucid and enforced, leaving no obscurity in what is satisfactory and what is not. Any indecipherable part can well become a point of infraction to ignore or abuse. Most significantly, assign priority to consolidation and automation.

For every organisation in every sector to succeed, there is a need to bring about effective management to address various data threats. Effective management calls for securing and protecting data from unauthorised access, loss and corruption. System security is dependent on the employees or the staff that use them. By having a shared understanding of the threats and challenges facing organisations, the must be an effective assessment of the risks and due implementation of secure practices on data. All users must understand the policies implemented for overall data security.


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