You might have used Microsoft Excel at least more than once in your lifetime. Well, if not professionally but we all had lessons in our academics that required us to know more about it and its benefits. It is an excellent tool and probably one of the most essential for all businesses and companies.
It can be used to organize, manage, sort, gather information, as well as visualize data in the best manner. However, every software or application has some faults and Excel has too.
One of the major issues with this is that it can be used only on an Individual computer or system and cannot be used in collaboration. Hence, it gets difficult to keep track of the source of the doc. So, here we have curated a list of the best Excel Alternatives you can find on the web.
There are several such apps on the web that you pick out and use other than Excel. If you are a Mac user, you might have already been using an alternative. Otherwise, you can check out the list mentioned below and pick out one for your system as well.
Here we go!!
Best Free Excel Alternatives: Our Top Pick 👌👌
1. Google Docs Spreadsheet
Google Sheet is one of the best Excel alternatives you can find on the web available for free. Anyone with a Google Account can use the spreadsheet service as a web application, mobile apps for iOS, Android, Windows, and any other operating system.
It is a part of the Google docs suite that has every other application too which you will find as a part of Microsoft Office such as Docs, Slides, etc.
The best aspect of this tool is that you can easily collaborate with other users online and edit the same sheet while being aware of the users who made changes to it in real-time.
In fact, it supports Microsoft Excel file format as well. Among its various editing features, you can easily share, open, and edit files by simply using the link to it. Moreover, the changes made to any sheet is auto-saved after every letter or number you type.
Another interesting approach is in the form of offline editing. Where users who have been using Google Chrome as their browsers can easily edit their documents offline that are auto-saved to the device until you have restored back your internet connection.
Unlike Excel, you might have lost your entered data a lot of times if you had not saved your doc, but Google Sheets provides an auto-saving option.
Android, iOS, macOS, Windows, BlackBerry, and ChromeOS
- Free and Easy to use
- Perfect for collaboration
- Real-time editing and a chat window
- Multiple add-ons available from Goole Suite
- Can easily share and edit documents from any device
- A bit slower as data input increases
- Limited customization options
2. Apache OpenOffice
Apache OpenOffice is a powerful and free data analysis tool that is popular for professionals only all around the Globe.
There are millions of systems currently that already have been using this open-source office-producing software that is meant to be a lot better than Microsoft Excel. If you might have heard or used LibreOffice, well it is somewhat closely similar to that concept.
Other than a spreadsheet, you can find a Word processor, presentation, database management, and Formula Editor applications too. It is compatible with Linux, macOS, and Windows operating systems.
Moreover, it supports the OpenDocument Format (ODF) along with other file formats such as that of Microsoft Office. Moving on, it is free of cost and every feature associated with it can be easily put to use for free.
A lot of people had switched to Apache since this tool is in multiple ways similar to that of Excel making it a lot easier to understand. OpenOffice is perfect for smaller offices especially when you are starting out.
Since it is free you need not invest any money into this and can easily set up everything easily. Unlike Excel, it supports collaboration or multiple user access so that the document can be shared and edited easily.
Linux, macOS, and Windows
- Free to use
- Supports multiple user collaboration
- Import functionality for CSV and Excel file formats.
- Perfect for editing and sharing documents
- Not a good enough UI
- Not perfect for Excel formats
3. LibreOffice Calc
We have another brilliant tool acting as one of the best Excel alternatives. LibreOffice is a free open source Office that shares a similar coding line as that of Apache OpenOffice. This tool is available in 115 languages.
Well, there are multiple programs associated with LibreOffice i.e spreadsheet, slideshow, diagrams, and drawings. Moreover, it supports multiple file formats such as ODF and other formats including that of Microsoft Office.
One of the best aspects of LibreOffice is that it is compatible with multiple platforms that is Windows, macOS, Linux, Android, iOS, and also an online web application.
The online version of LibreOffice though does not have integrated services such as sharing as that found in Google Docs but still works pretty well. Calc has multiple user support that allows using the service for multiple users on the same doc.
Another brilliant aspect of this tool is that it uses advanced DataPilot technology where you can easily pull raw data from multiple corporate databases and make a proper sheet of information on this open-source platform.
There are multiple built-in functions and pre-programmed templates allowing you to create your own set of sheets a lot more easily.
Windows, macOS, Linux, Android, iOS, and Online.
- Similar features as that of Excel
- Easy to open and edit
- Supports almost every platform
- Free and very flexible
- Multiple templates and built-in functions are available
- Outdated UI
- Basic charts and graphics
4. WPS Spreadsheet
WPS Office is yet another very popular Office suite that has every feature that you can find on your Microsoft Excel. It is compatible with Windows, macOS, Linux, iOS, and Android.
The WPS Spreadsheet is a major part of this office suite and its other two parts are Writer and Presentation. This tool is very light to use and does not complicate things for any new user. You can try out the basic free version after which you may need to pay up for more advanced features.
The spreadsheet support formats such as XLS, XLSX, and CSV files. It means you can easily open and edit these files and make necessary changes to them. After this, you can save them as per your wish and use them anywhere you like with no interruptions.
Similar to that of Excel, the WPS spreadsheet has hundreds of formulas and functions that become somewhat necessary to what you are working on.
In the basic version, you can also make use of the tablet templates as well as some built-in charts that can be customized to make it much more presentable. The software even allows viewing multiple documents in one go where you can open them, edit, and even share them.
Similar to all the basic features, well WPS spreadsheet has built-in 50 keyboard shortcuts making it easier for users to edit the document.
Other than the regular version, WPS business supports some very dynamic features including collaboration between multiple users, advanced pivot tables, and other advanced modeling functions. If you need such added features, you may have to pay a small fee and get the premium edition.
Windows, macOS, Linux, Android, iOS, and Online.
Below are some of the Pros and Cons of the WPS Spreadsheet that earned it a spot in our list of Best Free Excel Alternatives to get in 2021.
- Feature Pivot Table that is very useful
- Easy to use
- Supports multiple platforms
- Multi-Lingual compatibility
- Smooth integration with other cloud-based services
- Lacks ODF support
- Slower than Excel
5. Zoho Sheet
Zoho Sheet is a lot more than simply editing or creating documents apart from simply being one of the best Excel alternatives. It allows you to store the data collected in the sheets and share it with other users with just a simple click.
This tool is used mostly by organizations that have large databases to manage and require a safe option to go for. An exceptional aspect of using Zoho is that it helps you to collaborate with your colleagues in real-time and share it online with specific users.
As compared to Microsoft Excel, Zoho allows its users to lock important sheets, cells, ranges, for each user you share the file with. You can even turn off the collaboration at any time and edit the file by yourself.
Similar to what we have seen in Google Sheet, it supports real-time comments and discussion where you can even tag other collaborators in the comments made for them.
Unlike any other tool, Zoho features a special function that is Insights by Zia. It provides users with better results through charts and pivot tables. Based on the data you have entered in the sheet, you can ask questions to the bot and get instant answers for better insights.
There are times where data can be duplicated when too many collaborators are editing on a single doc. Hence, with the use of data cleaning too, in just a single click you can clear off any duplicate data and make your work a lot more faster and efficient.
Windows, iOS, and Android
Below are some of the Pros and Cons of the Zoho Sheet that earned it a spot in our list of Best Free Excel Alternatives to get in 2021.
- Easy collaboration with other users
- Impressive Insights by Zia function
- The data cleaning process is time-saving
- Auto-save works well
- Compatible with multiple platforms
- Hangs at times
- Slower on Mobile version
If you are an Apple user and have been looking for something platform-specific, Numbers is the one you should go for. It is available for Mac users making the tool a lot more flexible and useful, limiting to a particular set of users.
Numbers are a built-in tool that comes pre-installed in every macOS. Moreover, you can use the tool on your iPad, iPhone, and even your PC. You will find the most basic features as a part of this tool.
It is perfect to create spreadsheets with data visualization, analysis, reporting, etc. You can easily find hundreds of templates, charts, graphs, etc that may give a headstart to create your own sheets using your data.
Numbers have been recently updated with brilliant new features. You can easily use the Apple Pencil where the data or the number drawn will be automatically turned into typed text. In fact, it works also if you simply enter any formula, dates, or simply anything useful that will turn into useful text.
A special feature allows you to play videos directly in the spreadsheet. You no longer need to open a browser separately. Simply add the link, and the video will play explaining anything that you wish to have on the sheet.
Apart from videos, you can also record, edit, and play audios directly in your spreadsheet. Numbers allow you to easily import and export Microsoft Excel spreadsheets making it easier for you to edit the sheet as per your need.
macOS, iPhone, iPad, and PC.
- Available in Dark Mode
- Supports Offline Collaboration
- Share and collaborate through iCloud
- Play web Videos and Audio directly in the sheet
- Compatible with Microsoft Excel
- Only for Apple devices
7. Hancom Office- Cell
Hancom Office consists of a list of multiple desktop productivity tools that helps to simplify common tasks in the professional environment. It features word processing, spreadsheet, presentation, and PDFs.
The Spreadsheet or Cell by Hancom Office is one of the best Excel alternatives among the number of options we have selected. It has a fresh approach and has a lot of brilliant features that you might not find in Microsoft Excel or even the other options mentioned above.
The basic approach behind using the Hancom Office Cell using a curated set of features to organize, format, and arrange data into a visual representation for analysis. It has a superb UI that beats most of the open-source tools with poor design.
A lot of users prefer to go for a better-looking software or tool even though they have lesser features since it becomes a lot better to understand and use. Here, you can conveniently use smart tags and fill up cells.
It has more than 73 popular chart types and multiple templates available so that you can create the best sheet based on the data you have collected.
It is Microsoft Excel compatible so that you can edit the excel sheet sent to you with better tools and functions. This tool provides you with a Pivot table where you can analyze, explore, and present your data in a much better manner. Hancom Office Cell is compatible with your PC as well as Mobile versions.
Windows, iOS, Android, and Chromebook.
Below are some of the Pros and Cons of the Hancom Office- Cell that earned it a spot in our list of Best Free Excel Alternatives to get in 2021.
- Compatible with multiple platforms
- Support Microsoft Excel format
- Easy to analyze and audit data sets
- Features Pivot Table
- Impressive Conditional Formatting
- Only free for trial
Here we have the list of Best Excel Alternatives that will help you create sheets and organize data in a much easier manner with a lot more features.
If you have used Microsoft Excel before you might have had issues with it since there are a lot of features missing out from it especially when it comes to sharing the sheet with other users.
Such features make it easier to keep a track of the edits made to the original document. Most all the options listed above have the feature as mentioned.
With these alternatives, you can make necessary collaborations with other users and keep a track of the edit history. A lot of Mac users do not prefer downloading Excel in their system and mainly use Google Sheets for limited functions.
Some of the advanced and paid tools have functions where you can lock the cells and sheets from specific collaborators. Also, add real-time comments and discuss issues with other users in the sheet itself.
Other than this, you may find multiple features worth spending money on. If at all you are still not sure which of the best Excel alternatives to go for. You can simply choose the most basic Google Sheets since it is stable. Or else let us know in the comment section and we might be able to help you out.